Pastoral Administrative Assistant

3 weeks ago


Austin, Texas, United States Caliber Sourcing Full time
About the Job

The Administrative Assistant for Mission role is a critical position that requires a highly organized and detail-oriented individual to support the Pastor and executive team. As a member of our team, you will have the opportunity to make a meaningful impact in the lives of our community.

Key Responsibilities
  • Manage calendars and schedules: Schedule meetings, appointments, and events for the Pastor and executive team.
  • Communicate effectively: Handle phone calls, emails, and other correspondence to ensure effective communication.
  • Coordinate projects: Assist with project coordination, follow up on tasks, and liaise with teams.
  • Provide front desk assistance: Serve as backup to the front desk and cover breaks daily (1.5 hours).
  • Maintain records: Manage inquiries, prepare certificates, maintain Sacrament and death records, notify Church of Baptism, and ensure no scheduling conflicts in sanctuaries.
  • Coordinate ceremonies: Manage inquiries, appointments, and schedules for weddings, PREPARE/ENRICH, and other ceremonies. Collect fees, coordinate with couples and vendors, and maintain records.
  • Support clergy: Assist deacons with marriage and annulment counseling appointments and collaborate on diocesan tribunal cases.
  • Other duties: Provide occasional Spanish language support and assist with additional administrative tasks as needed.
Requirements
  • Bachelor's degree preferred.
  • 5 years of professional administrative experience required.
  • Bilingual (English/Spanish) required.
  • Strong verbal and written communication skills.
  • Proficient in word-processing, spreadsheets, and database programs.
  • Excellent organizational, time-management, and interpersonal skills.
Compensation

The estimated salary for this position is $45,000 - $50,000 per year, commensurate with experience.



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