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Legal Administrative Specialist

2 months ago

Miami, Florida, United States Ascension Global Staffing & Executive Search Full time
Job Overview

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm, is committed to excellence and innovation in the recruitment sector. Our team is dedicated to promoting diversity and inclusion while connecting top talent with leading organizations across the nation.

We are currently seeking a Legal Assistant for a prominent client. This role is essential in ensuring the smooth operation of legal practices and supporting attorneys in their daily functions.

Key Responsibilities
  • Proficient in Microsoft Office Suite: Must possess advanced skills in Outlook, Word, and Excel.
  • Document Management: Familiarity with systems such as DeskSite is required.
  • Organizational Skills: Strong attention to detail and the ability to manage multiple tasks effectively.
  • Interpersonal Communication: Excellent judgment and communication skills are essential.
  • Analytical Abilities: Strong problem-solving skills are necessary for this role.
  • Time Management: Ability to prioritize tasks and meet deadlines consistently.
  • Research Skills: Proficient in computer and Internet research.
  • Independent Work: Capable of anticipating needs and working autonomously.
  • Calendar Management: Responsible for maintaining schedules, planning meetings, and coordinating travel.
  • Expense Reports: Analyze and monitor complex expense reports.
  • Client Interaction: Liaise with various departments and maintain client/matter lists.
  • Document Production: Format, edit, and transmit legal documents accurately.
  • Confidentiality: Exercise discretion and maintain confidentiality in all tasks.
Qualifications

Required:

  • High school diploma or GED.
  • Proficiency in Microsoft Office Suite.
  • Basic knowledge of legal terminology and document formatting.

Preferred:

  • B.A. or B.S. degree from an accredited institution.
  • Previous experience in a professional services environment.
  • Advanced proficiency in Spanish.
  • Typing speed of 60-70 wpm.
  • Familiarity with advanced Microsoft functions and Blackline packages.