CATMS Correspondence Manager

6 days ago

Arlington, Virginia, United States LMI Full time
Job Title: CATMS Correspondence Manager/Editor

LMI is seeking a highly skilled CATMS Correspondence Manager/Editor to support our OUSD(A&S) customer in Arlington, VA.

About LMI

LMI is a consultancy dedicated to powering a future-ready, high-performing government. We deliver integrated capabilities that incorporate emerging technologies and are tailored to customers' unique mission needs, backed by objective research and data analysis.

Responsibilities

  • Manage CATMS for the office of the Deputy Assistant Secretary of Defense for Platform & Weaons Program Management (P&WPM).
  • Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
  • Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
  • Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers and task packages forward for signature.
  • Facilitate weekly calls with Front Office counterparts to discuss latest hot topics and issues.
  • Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contact for action.
  • Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
  • Brief senior government officials on status of organizational CATMS packages.
  • Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
  • Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
  • Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team's leadership.
  • Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
  • Manage multiple assignments from multiple people in a busy work environment.

Qualifications

  • TS/SCI clearance required.
  • 5+ years of experience supporting senior DoD leadership.
  • Bachelor's degree preferred.
  • Excellent written, oral, and interpersonal communication skills.
  • Experience with managing, coordinating, editing, and formatting CATMS packages.
  • Prior experience providing administrative support to senior DoD leadership.
  • Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
  • Flexibility and ability to prioritize tasks according to senior staff requirements.
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
  • A true team player who maintains a positive attitude in a dynamic environment.
  • High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
  • Ability to create and foster a cooperative work environment.
  • Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

EEO Statement

LMI is an Equal Opportunity Employer-all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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