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Senior Correspondence Manager/Editor

2 months ago

Arlington, Virginia, United States LMI Full time
About the Role

LMI is seeking a highly skilled and experienced Senior Correspondence Manager/Editor to support our OUSD(A&S) customer in Arlington, VA.

LMI is a leading consultancy dedicated to powering a future-ready, high-performing government. We deliver integrated capabilities that incorporate emerging technologies and are tailored to customers' unique mission needs, backed by objective research and data analysis.

As a Senior Correspondence Manager/Editor, you will play a critical role in supporting senior DoD leadership by managing, coordinating, editing, and formatting correspondence packages. Your expertise will ensure that written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.

Key Responsibilities
  • Manage CATMS: Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
  • Edit and Process Executive Correspondence: Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
  • Ensure Quality and Compliance: Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
  • Utilize CATMS: Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature.
  • Facilitate Communication: Facilitate weekly calls with Front Office counterparts to discuss latest hot topics and issues.
  • Coordinate with Subordinate Offices: Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
  • Check and Edit: Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
  • Brief Senior Officials: Brief senior government officials on status of organizational CATMS packages.
  • Attend Meetings: Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
  • Task and Coordinate Responses: Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
  • Update Rosters and Calendar: Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team's leadership.
  • Manage Multiple Assignments: Manage multiple assignments from multiple people in a busy work environment.
Requirements
  • TS/SCI Clearance: TS/SCI clearance required.
  • Experience: 5+ years of experience supporting senior DoD leadership.
  • Education: Bachelor's degree preferred.
  • Communication Skills: Excellent written, oral, and interpersonal communication skills.
  • CATMS Experience: Experience with managing, coordinating, editing, and formatting CATMS packages.
  • Prior Experience: Prior experience providing administrative support to senior DoD leadership.
  • Organizational Skills: Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
  • Flexibility: Flexibility and ability to prioritize tasks according to senior staff requirements.
  • Technical Skills: Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
  • Team Player: A true team player who maintains a positive attitude in a dynamic environment.
  • High Energy: High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
  • Cooperative Work Environment: Ability to create and foster a cooperative work environment.
  • Self-Directed: Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.