Correspondence Management Specialist

1 week ago

Arlington, Virginia, United States LMI Full time
Job Title: Correspondence Control Specialist

Company: LMI

LMI is seeking a Correspondence Control Specialist to support their customer in Arlington, Virginia. The successful candidate will demonstrate competency in critical thinking, writing ability, leadership, and relationship management while upholding the highest standard of ethical behavior. This position is in the Executive Correspondence Office (ECO) of the USD (Acquisition and Sustainment).

Key Responsibilities:
  • Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
  • Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material through use of DoD Manual for Written Material, Vols I and II
  • Utilize DoD's Correspondence and Task Management System (CATMS) to respond to incoming taskers and then task packages forward for signature
  • Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
  • Check correspondence packages for formatting; proofread and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and the correspondence management system.
  • Brief senior government officials on status of organizational correspondence packages
  • Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
  • Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
  • Research, preparation, and publishing of written materials that explain and interpret policies, programs, and functions; prepare policy guidance, mass emails, articles, executive summaries, and information/issue papers.
  • Manage multiple assignments from multiple people in busy work environment.
  • Maintain confidential or sensitive information and documents.
Requirements:
  • DoD Secret clearance required
  • 2+ years of experience supporting senior DoD leadership
  • Excellent written, oral, and interpersonal communication skills.
  • Experience with managing, coordinating, editing, and formatting DoD or other government correspondence packages
  • Familiarity with the DoD Manual for Written Material, Vols I and II or a comparable government regulation preferred
  • Prior experience providing administrative support to senior DoD leadership preferred
  • Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
  • Flexibility and ability to prioritize tasks according to senior staff requirements.
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
  • A true team player who maintains a positive attitude in a dynamic environment
  • High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
  • Ability to create and foster a cooperative work environment.
  • Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

EEO Statement

LMI is an Equal Opportunity Employer

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