Administrative Assistant for Program Management and Procurement

7 days ago


Boston, Massachusetts, United States LanceSoft Full time
Job Title: Administrative Assistant for Program Management and Procurement

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support in program management and procurement functions.

Job Summary:

The Administrative Assistant for Program Management and Procurement Support will be part of a team that designs and implements tasks necessary to migrate data from legacy systems to the new cloud solution.

Key Responsibilities:
  • Provide administrative support to Program Manager and Workstream Leads in planning, organizing, and executing program activities.
  • Assist in monitoring program timelines, schedules, and track progress against milestones.
  • Handle incoming emails and phone calls and route them appropriately.
  • Coordinate meetings, conference calls, and appointments related to program activities.
  • Assist in compiling program documentation, reports, and presentations.
  • Attend meetings related to software configuration and compile minutes.
  • Collaborate with cross-functional teams to facilitate communication and ensure alignment on program objectives and deliverables.
  • Assist in the procurement process by researching vendors, obtaining quotes, and preparing purchase orders.
  • Maintain accurate records of procurement transactions.
  • Coordinate with vendors and CTR/BEST staff to ensure timely delivery of goods and services.
Requirements:
  • Proven experience in an administrative assistant role, preferably in program/project management or procurement.
  • Skilled collaboration and working effectively with others.
  • Effective written and verbal communication skills.
  • Excellent attention to detail and problem-solving skills.
  • Ability to interact professionally with internal and external program stakeholders.
Benefits:

LanceSoft offers a comprehensive benefits package, including medical insurance, dental and vision insurance, 401k contributions, and other employee perks.



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