Administrative Support Specialist
1 week ago
The Administrative Support Specialist is tasked with delivering exceptional customer service to employees, management, vendors, and visitors at Casa Palmera.
Key Responsibilities
1. Welcome all visitors in the main lobby and inform relevant personnel of their arrival; ensure guests sign in and receive identification badges as required.
2. Manage and route all incoming phone calls and voicemails appropriately; take and relay messages for corporate staff.
3. Provide callers and visitors with essential company information, including directions, location details, and contact information.
4. Accept and sign for all corporate deliveries, and prepare packaging and shipping labels for outgoing shipments as needed.
5. Retrieve, open, sort, and distribute all corporate and facility mail/email promptly and accurately.
6. Maintain and organize the office supply cabinet for all departments, including ordering, receiving, stocking, and distributing supplies as necessary.
7. Oversee the provisions and upkeep of the corporate breakroom and kitchen areas, including ordering and stocking snacks, beverages, and cleaning supplies; ensure cleanliness and organization.
8. Request key cards and coordinate building repairs with property management as required.
9. Ensure that all Suite doors are secured and locked at the end of each day.
10. Assist in arranging breakfast and lunch meetings, including setup and cleanup.
11. Manage conference room schedules by coordinating meetings and appointments.
12. Keep conference rooms tidy and organized.
13. Provide clerical support, including photocopying, faxing, filing, and collating.
14. Perform additional administrative tasks as assigned.
This is a full-time role with a standard work schedule of Monday through Friday.
-
Administrative Support Specialist
2 weeks ago
California, Missouri, United States Crestwood Behavioral Health Full timePosition: Administrative Support SpecialistKey Responsibilities: The Administrative Support Specialist will deliver essential services and activities that are integral to the operational functions of the office. This role necessitates a commitment to working collaboratively with a diverse array of individuals in a courteous and professional...
-
Eating Disorder Support Specialist
3 days ago
Del Mar, California, United States Center For Discovery Full timeJob SummaryCenter For Discovery is seeking a highly motivated and compassionate Eating Disorder Support Specialist to join our treatment team. As a key member of our team, you will play a vital role in supporting patients through their treatment journey, from admission to discharge.Key ResponsibilitiesAdmission Support: Assist patients with the admission...
-
Academic Support Specialist
6 days ago
Del Mar, California, United States Huntington Learning Center of Del Mar Full timeJob OverviewHuntington Learning Center of Del Mar is a reputable educational institution dedicated to providing high-quality instructional programs and exceptional student support. Our team of qualified professionals is committed to helping students achieve academic success.We are seeking a part-time tutor with a 4-year degree in a relevant field to join our...
-
Desktop Support Specialist
2 days ago
Del Mar, California, United States Dexian - Signature Consultants Full timeJob Summary:Dexian - Signature Consultants is seeking a skilled Desktop Support Specialist to join our team. As a key member of our IT department, you will be responsible for providing top-notch technical support to our employees and contingent workers.Key Responsibilities:Provide Tier 2 support for end-user computing devices, serving as an escalation point...
-
Technical Support Specialist
2 weeks ago
Del Mar, California, United States Dexian - Signature Consultants Full timePosition Overview:Dexian - Signature Consultants is seeking a Technical Support Specialist to provide exceptional service to our clients.Key Responsibilities:Deliver Tier 2 assistance for end-user computing devices for client personnel and contingent workers across various locations, serving as an escalation point for Tier 1 support.Address incidents and...
-
Behavioral Health Support Specialist
5 days ago
Del Mar, California, United States Casa Palmera Full timeAbout the RoleCasa Palmera is seeking a highly motivated and compassionate Behavioral Health Technician to join our team. As a Behavioral Health Technician, you will play a vital role in supporting patients through their treatment experience, ensuring their safety and well-being throughout their stay.Key ResponsibilitiesFacilitate patient daily needs and...
-
Administrative Support Specialist
5 days ago
Merced, California, United States Global Channel Management, Inc Full timeJob SummaryGlobal Channel Management, Inc is seeking a highly skilled Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide critical support to our management team, ensuring the smooth operation of our business.Key ResponsibilitiesAdministrative Support: Provide administrative support to the management...
-
Administrative Support Specialist
2 weeks ago
Irvine, California, United States Novate Legal Search Full timeJoin a Leading Legal Firm as an Administrative Support SpecialistWe are seeking a dedicated Administrative Support Specialist to enhance our operational efficiency.Key Responsibilities:Digitally archive incoming documents and organize them within our document management system.Produce and duplicate documents for legal proceedings and meetings.Assist with...
-
Administrative Support Specialist
1 week ago
San Francisco, California, United States IST Management Services Full timeAbout the Role:The IST Management Services team is seeking an experienced Administrative Support Specialist to provide high-level administrative support to our team. As an Administrative Support Specialist, you will be responsible for a range of general office support services and corporate hospitality, including:Preparing and sending correspondence,...
-
Clinical Nurse Specialist
2 weeks ago
Del Mar, California, United States Casa Palmera Full timePosition OverviewThe Clinical Nurse Specialist delivers essential care to patients under the guidance and oversight of the attending medical professionals, focusing on assessment, preventive measures, and comprehensive health management.Key Responsibilities- Collaborate with physicians to evaluate patient conditions and assist in the strategic planning and...
-
Administrative Support Specialist
2 weeks ago
San Diego, California, United States UIC Alaska Full timeOverview:ADMINISTRATIVE SUPPORT SPECIALIST:UIC Alaska is seeking an Administrative Support Specialist who will be assigned to various Chief Counsel Offices or sub/satellite locations within the Counsel's operational area. The Chief Counsel's office manages sensitive and high-level documentation and is part of the Department of Homeland Security. This...
-
Administrative Support Specialist
1 week ago
California, United States Suna Solutions Full timePosition Title: Receptionist / Data Entry SpecialistContract Duration: 3 monthsCompensation: $18-$20/hr on W2Work Environment: OnsiteKEY RESPONSIBILITIESProvide front desk coverage as required, which includes answering multi-line phones, managing meeting room schedules, and welcoming visitors.Execute general administrative tasks and office support functions,...
-
Administrative Support Specialist
2 weeks ago
California, United States Suna Solutions Full timePosition Title: Receptionist / Data Entry SpecialistContract Duration: 3 monthsCompensation: $18-$20/hr on W2Work Environment: OnsiteKEY RESPONSIBILITIESProvide front desk coverage as necessary, which includes answering multi-line telephones, scheduling conference rooms, and welcoming visitors.Execute general administrative tasks and office support,...
-
Administrative Support Specialist
1 week ago
California, United States Suna Solutions Full timePosition Title: Receptionist / Data Entry SpecialistContract Duration: 3 monthsCompensation: $18-$20/hr on W2Work Environment: OnsiteKEY RESPONSIBILITIESDeliver receptionist services as required, which includes answering multi-line telephones, organizing meeting spaces, and welcoming guests.Execute general clerical tasks and provide office assistance, such...
-
Administrative Support Specialist
1 week ago
California, United States Suna Solutions Full timePosition Title: Receptionist / Data Entry SpecialistContract Duration: 3 monthsCompensation: $18-$20/hr on W2Work Environment: OnsiteKEY RESPONSIBILITIESProvide front desk coverage as required, including answering multi-line telephones, managing meeting room schedules, and welcoming visitors.Perform various clerical tasks and office assistance, including...
-
Administrative Support Specialist
1 week ago
California, United States Suna Solutions Full timePosition Title: Receptionist / Data Entry SpecialistContract Duration: 3 monthsCompensation: $18-$20/hr on W2Work Environment: OnsiteKEY RESPONSIBILITIESProvide front desk coverage as required, which includes answering multi-line telephones, managing meeting room schedules, and welcoming visitors.Execute general office tasks and clerical support, including...
-
Administrative Support Specialist
1 week ago
California, United States Suna Solutions Full timePosition Title: Receptionist / Data Entry SpecialistContract Duration: 3 monthsCompensation: $18-$20/hr on W2Work Environment: OnsiteKEY RESPONSIBILITIESProvide essential receptionist services, including answering multi-line telephones, managing meeting room schedules, and welcoming visitors.Execute general clerical tasks and office assistance, such as...
-
Experienced Executive Support Specialist
2 weeks ago
Del Mar, California, United States LHH Recruitment Solutions Full timeJob OverviewPosition: Senior Executive AssistantType: TemporaryLHH Recruitment Solutions is in search of a highly skilled and detail-oriented Senior Executive Assistant to provide comprehensive support to our client's executive leadership. This role is pivotal in maintaining the efficiency of daily operations and delivering top-tier administrative...
-
Administrative Support Specialist
3 hours ago
Redwood City, California, United States Creative Learning Center Full timeJob DescriptionCreative Learning Center is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Coordinate office activities, manage communication...
-
Administrative Support Specialist
6 days ago
San Francisco, California, United States Fawkes IDM Full timeAbout the Role:Fawkes IDM is seeking a highly organized and detail-oriented Administrative Support Specialist to join our Attorney Recruiting team. As a key member of our team, you will play a critical role in supporting the recruitment process for summer associate and lateral associate candidates.Responsibilities:Process and maintain applications for summer...