Administrative Assistant IV

2 hours ago


Tolleson, Arizona, United States The Tolleson Union High School District Full time
Job Summary

The Tolleson Union High School District is seeking a highly skilled and organized Administrative Assistant IV to provide administrative and secretarial support to assigned school site administrators. This role is responsible for coordinating various projects, functions, and program components, as well as maintaining accurate records and documents.

Key Responsibilities
  • Respond to inquiries from internal and external parties, providing information and direction as needed.
  • Coordinate meetings, conferences, travel, and accommodations for school administrators.
  • Perform general and program-specific clerical functions, including record-keeping and data management.
  • Maintain billing records and issue invoices to Accounts Payable.
  • Coordinate and schedule meetings, workshops, and trainings for school staff.
  • Prepare various documents, including correspondence, reports, and event programs.
  • Process and submit documents and materials, including time sheets and requisitions.
Requirements
  • High school diploma or equivalent required.
  • Must possess and maintain a Department of Public Safety (DPS) Identity Verified Print (IVP) Fingerprint Clearance Card.
  • Strong oral and written communication skills.
  • Ability to work cooperatively with faculty and staff.
  • Ability to operate standard office equipment.
  • Ability to schedule a significant number of activities, meetings, and/or events.
Preferred Qualifications
  • Associate degree and two years of administrative experience or equivalent combination of education and experience.
  • Bilingual in English and Spanish.
Working Environment

The work environment is generally clean and healthy, with moderate noise levels. The employee is required to sit for 80% of the time, with occasional walking and standing.



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