HR Coordinator Specialist
6 days ago
Location: San Diego, CA
Duration: 6 Months Contract
Estimated Salary: $29.55/hour
About the JobThis position provides support to the People & Performance department in various areas including HRIS, employee on/off boarding, compliance, personnel records & reports.
The ideal candidate will serve as the department point of contact for general employee guidance and provide assistance with new hire processes, I-9/E-Verify documentation, org chart creation, and employee off-boarding activities.
The selected candidate will also be responsible for maintaining required state and federal postings, conducting employment verifications, and preparing credentialing letters for sales specialists.
Key Responsibilities:- Update and maintain the HRIS system; perform data input for employee setup and changes when needed, generate and distribute monthly reports.
- Monitor and troubleshoot system integrations to ensure timely and successful data transmissions.
- Coordinate designated new hire processes with key stakeholders to ensure a positive onboarding experience; ensures accuracy, timeliness, and delivery of employee new hire, termination, and change notifications to appropriate parties.
- Coordinate and complete I-9/E-Verify process for new hires and updates to existing employees; stays current on updates to I-9 regulations; audits and maintains I-9 binders as required to ensure compliance, shares training and best-practices with other I-9 practitioners in the department.
- Responsible for creation and distribution of monthly org charts, as well as fulfilling ad hoc org chart requests.
- Collaborate with HR Business Partners and with other departments as needed to perform employee off-boarding activities. Sends termination emails, completes required paperwork, sends out termination packets, collects forms, files, and closes out employee and benefit files, monitors the receipt of separation agreements and repayments, and coordinates associated payments.
- Ensure appropriate documents such as offer letters, relocation summaries, and signed job descriptions are stored to HRIS system employee profiles.
- Supports the Tuition Reimbursement program; initiates new relocation benefit services with program provider.
- Assist with annual review and compensation adjustment process (i.e., performance review tracking, updating HRIS, follow-up, payroll interface).
- Completes and distributes annual and new hire wage notifications to meet state-specific and federal requirements.
- Maintains required State and Federal postings for Corporate and New Jersey offices.
- Maintains the Job Description file; assists HRBPs and LMS Training group with annual job description updates.
- Conducts employment verifications.
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