2025 Summer Accounting and HR Internship
2 weeks ago
Position Overview:
The Accounting and Human Resources Intern plays a vital role in delivering exceptional administrative assistance to our Accounting, Human Resource, and Payroll divisions. This position involves supporting a variety of tasks associated with different accounting functions, HR compliance, recruitment, employee benefits, and special initiatives. It is essential for the intern to be approachable, supportive, curious, and consistently represent the Company positively. The intern will handle sensitive information and must uphold confidentiality in all job-related responsibilities.
Key Responsibilities:
- Support the Accounting team by verifying transactions, preparing weekly cash reports, filing sales tax returns, submitting customer invoices, and tracking collections.
- Manage incoming phone calls by answering and directing them appropriately.
- Collaborate with department leaders to address specific needs within each area.
- Screen resumes and online applications for potential candidates.
- Coordinate and confirm interview schedules with applicants.
- Assist HR with onboarding new hires, including organizing pre-employment drug tests, completing new hire documentation, and managing employee benefits.
- Process employee transactions in HR/Payroll systems, including new hires, status changes, salary adjustments, and terminations.
- Help in scheduling and organizing leadership training sessions.
- Contribute to weekly payroll processing and manage benefit deductions.
- Maintain employee files for both electronic and physical records in HR.
- Provide general administrative support to the finance team, including filing, scanning, mailing, and generating reports.
- Assist in entering vendor invoices into the accounts payable system.
- Support the finance team with data entry across various software platforms.
- Participate in special projects and assist with month-end closing and year-end audit preparations.
- Support the marketing team in organizing employee engagement activities and preparing the quarterly company newsletter.
- Assist the purchasing department with entering purchase requisitions and setting up subcontractors and vendors in the company’s accounting system.
- Adhere to all Company Core Safety Rules, policies, and procedures.
- Report any unsafe conditions to the safety department, supervisor, or management immediately.
- Notify management of any incidents, accidents, or injuries affecting employee health and safety without delay.
- Currently pursuing an undergraduate degree in Accounting, Finance, Human Resources, or a related field.
- Strong verbal and written communication abilities.
- Detail-oriented with a focus on accuracy.
- Proactive, positive, and professional demeanor.
- Ability to handle tasks with discretion and confidentiality.
- Proficient in Microsoft Word, Excel, and Outlook.
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