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Administrative Support Specialist

2 months ago

Sioux Falls, South Dakota, United States Pop-Up Talent Full time

Administrative Support Specialist

Are you an expert in organization with a dedication to providing outstanding assistance? Do you excel in a position where your contributions directly enhance executive performance? If the prospect of empowering a vibrant leadership team excites you, consider a role with Pop-Up Talent as an Administrative Support Specialist.

ROLE OVERVIEW:

  • In this position, you will be essential in supporting and uplifting the leadership team on a daily basis. You will act as the cornerstone, ensuring smooth operations and allowing our leaders to concentrate on strategic goals.

KEY RESPONSIBILITIES:

  • Calendar Oversight: Effectively manage the daily schedules of our leadership team, ensuring optimal organization and prioritization of engagements.
  • Meeting Coordination: Assist in the preparation and review of materials for meetings, conferences, and presentations, equipping our senior team with essential insights and resources for successful interactions.
  • Research and Analysis: Conduct comprehensive research, compile data, and create reports or presentations as necessary to support informed decision-making.
  • Confidential Information Management: Handle sensitive information with the highest level of discretion and integrity, maintaining confidentiality regarding personnel matters, financial data, and strategic initiatives.
  • Proactive Assistance: Anticipate the needs of executives and proactively provide resources and information to facilitate informed decision-making.
  • Project Management: Assist in the coordination and execution of special projects and initiatives.
  • Administrative Tasks: Perform general administrative duties such as managing correspondence, organizing office supplies, and ensuring smooth workflow within the executive office.
  • Team Collaboration: Work closely with other team members to ensure effective communication and seamless workflow.

QUALIFICATIONS:

  • Punctuality: Reliable, responsive, and dedicated to fulfilling commitments promptly.
  • Emotional Intelligence: Ability to navigate diverse personalities with tact and grace, delivering messages effectively in various contexts.
  • Integrity: Honest and straightforward, capable of maintaining confidentiality.
  • Service Orientation: A strong commitment to serving others, recognizing the EA role as a position of service.
  • Attention to Detail: A keen eye for detail, with a passion for delivering high-quality work.
  • Communication Skills: Excellent verbal and written communication abilities, with the capacity to convey information clearly and effectively.
  • Technological Proficiency: Skilled in using technology and adaptable to learning new software tools.
  • Experience: Previous experience in administrative or executive assistant roles is preferred.
  • Valid Driver's License: Clean driving record and access to transportation for occasional errands or travel needs.
  • Prioritization Skills: Ability to effectively prioritize tasks and adapt to changing priorities in a fast-paced environment.

BENEFITS:

  • 401k: Employer matching available.
  • Paid Time Off: Generous PTO policy.
  • Dental and Vision Plans: Offered.
  • Health Insurance: Comprehensive coverage provided.
  • Real Estate Services: Access to property management services.
  • Team Environment: Join a dedicated and hardworking team.
  • Career Advancement: Opportunities for professional growth.

We are an equal opportunity employer and value diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.