Administrative Liaison Specialist

3 weeks ago


Noblesville, United States Gaylor Full time
Our Vision and Values

Gaylor Electric, a leading national contractor, is committed to delivering excellence through its cornerstone of reliable resources, outcomes, and insights. Our values include integrity, customer service, safety, sales growth, teamwork, return on investment, performance, and personnel development.

We strive to be the highest-performing contractor in the industry, dedicated to innovation, quality, and genuine care for our employees and customers.

Responsibilities and Requirements

This Administrative Liaison Specialist role requires broad and comprehensive experience, skill, and poise in providing general office support and improving customer relationships. Responsibilities include responding to and redirecting phone calls, directing guests, and supporting the location coordinator for new hire on-boarding.

Key responsibilities include:

  • First Impression - Act as the first face of the Gaylor Operations building, greeting and helping guests with the highest level of professionalism.
  • Phone Support - Respond to phone inquiries by providing information or relaying to appropriate Gaylor personnel, and coordinate schedule of front desk coverage when substitutes are needed.
  • Routine Inquiries - Manage routine inquiries and situations through direct personal action or referring to the appropriate individual, including managing daily mail and express deliveries.
  • Email Communications - Support Genuine Care to Gaylor employees by performing administrative monthly duties to provide birthday and other milestone life event communications and gifts.
  • Administrative Tasks - As needed, support Executive Team members and other Indianapolis Operations team members with administrative tasks, research, and scheduling appointments.
  • Liaison and Confidentiality - Maintain confidentiality of all information and records, and update records as needed utilizing full suite of Gaylor technology.
  • Inventory and Supplies - Manage location inventory and ordering of office supplies, including stationery, business cards, food & beverage supplies for new employee orientation.

The ideal candidate will have experience in administrative, computer, organization, and communication skills, with a high school graduate or equivalent education. Gaylor Electric, INC. is an equal opportunity employer, including disability and veterans.

Estimated Salary

The estimated salary for this role is $65,000 - $85,000 per year, depending on experience and qualifications.



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