Operations Coordinator

1 day ago


Toms River, New Jersey, United States Aveanna Healthcare Full time

Job Summary

The Operations Specialist plays a vital role in providing exceptional customer service to internal and external clients, ensuring seamless clinical operational support activities at branch locations. This position requires a high level of attention to detail, effective problem-solving, and excellent communication skills.

Key Responsibilities

  • Payroll Activities:
    • Process weekly time sheets for caregiver staff visits, generating accurate billing
    • Audit payroll reports and make timely adjustments as needed
    • Close payroll each week according to guidelines
    • Prepare and maintain payroll files
    • Review and audit net profit reports, communicating discrepancies to management
  • Personnel Activities:
    • Assist with caregiver onboarding and recruiting activities
    • Ensure accurate and complete caregiver personnel files
    • Verify and maintain caregiver credentials (licenses and certifications)
    • Provide monthly evaluation and skills reports to Director(s)
  • Caregiver Coordination Activities:
    • Establish and maintain an orientation schedule for caregiver staff
    • Maintain accurate contact lists and mailing logs
    • Review and confirm weekly schedules according to branch location guidelines
  • Office Support Activities:
    • Scanning and filing of documentation and records
    • Answer incoming calls and ensure accurate messages are taken
    • Process invoices according to branch location guidelines

Requirements

  • High school diploma or GED
  • Proficient typing and Microsoft Office skills
  • Payroll and/or human resources experience preferred

Preferred Skills

  • Advanced Microsoft Excel skills
  • Two (2) years general office experience

Physical Demands

  • Must be able to speak, write, read, and understand English
  • Occasional lifting, carrying, pushing, and pulling of up to 25 pounds

Environment

  • Performs duties in an office environment with occasional field visits

Other Duties

Please note that this job description is not exhaustive and duties may change at any time.



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