Administrative Assistant II

5 days ago


Chula Vista, California, United States Watermill Express LLC Full time

**Job Summary:**

We are seeking an experienced Administrative Assistant to support our management team in providing exceptional service to our customers. As a key member of our team, you will be responsible for various administrative tasks, including inventory control, cash counting, and timesheet preparation.

This is an entry-level position that pays $17.50/hour.

About Watermill Express LLC:

Watermill Express is the national leader in refill kiosks that provide affordable, sustainable, safe drinking water and ice in a convenient drive-up format. Founded in 1984 in Colorado, we services customers 24/7 at nearly 1,300 refill locations across the country.

**Responsibilities:**

  • Answer phones and respond to customer requests.
  • Prepare hours worked for payroll preparation.
  • Handle paperwork associated with water samples.
  • Monitor expense reporting deadlines and coordinate reimbursements.
  • Provide local assistance for corporate Human Resources.
  • Update vehicle maintenance schedules.
  • Arrange for mail and courier pick-ups and deliveries.
  • Maintain various operational reports such as cash collections.
  • Reconcile local bank account.
  • Maintain organization and cleanliness of office area and additional areas as needed.

**Requirements:**

  • Team player with positive attitude.
  • Attention to detail and task completion.
  • General office skills including filing, typing, and data entry.
  • Efficient working knowledge of MS Office (Word, Excel, Outlook).
  • Excellent written and oral communication skills.
  • Ability to answer telephone and direct calls as required.
  • Basic understanding of account reconciliation, time worked reports, and inventory control.
  • Competent with counting and handling money.
  • Bilingual English/Spanish a plus.
  • Capable of working required schedule.

**Benefits:**

  • No Cost Employee Only Medical with employer HSA contributions
  • Dental and Vision plans
  • 401(k) Retirement Savings Plan, immediate match and vesting
  • Paid Time Off
  • Paid Holidays


  • Chula Vista, California, United States MAAC (Metropolitan Area Advisory Committee) Full time

    Job OverviewWe are seeking a highly skilled and motivated Administrative Support Assistant to join our team at MAAC. As an Administrative Support Assistant, you will play a critical role in providing exceptional support to our customers and internal teams.


  • Chula Vista, California, United States L3Harris Full time

    Job Title: Contract Administration AssistantJob Overview: We are seeking an experienced Contract Administration Assistant to join our team at L3Harris in Chula Vista, CA. As a Contract Administration Assistant, you will be responsible for providing administrative support to the Program Management team by establishing and maintaining project contract files,...


  • Chula Vista, California, United States Ameri-Force Full time

    Job OverviewAmeri-Force is a leading skilled trades staffing company seeking an experienced Administrative Assistant to support our Mechanical Department. As a key member of our team, you will provide essential administrative and technical support to ensure the smooth operation of our daily activities.Key Responsibilities:Coordinate shop personnel and field...


  • Chula Vista, California, United States GovernmentJobs Full time

    About the Job">The Sweetwater Authority is seeking a highly motivated and organized individual to fill the position of Customer Service Representative I/II. As a member of our Administrative Services Department, you will play a vital role in providing exceptional customer service and ensuring the smooth operation of our day-to-day...


  • Chula Vista, California, United States Redwood Family Care Network Full time

    Lead a Team of CaregiversWe are seeking an experienced Senior Children's Group Home Administrator to join our team at Redwood Family Care Network. As a key member of our leadership team, you will be responsible for ensuring the health, well-being, and safety of our clients.Job Summary:Maintain regulatory compliance as mandated by licensing and Regional...


  • Chula Vista, California, United States CRA MSO LLC Full time

    Job OverviewCRA MSO LLC is a premier ophthalmology practice looking for a service-oriented Front Desk Representative. This is a full-time position with an estimated salary range of $19.00 - $20.50 per hour.The ideal candidate will have a background in an administrative role, with strong computer proficiency and customer service skills. Key responsibilities...


  • Chula Vista, California, United States L3Harris Full time

    Job Title: Administrative Support SpecialistJob Overview: We are seeking an experienced Administrative Support Specialist to join our team at L3Harris in Chula Vista, CA. As an Administrative Support Specialist, you will be responsible for providing administrative support to the Program Management team by establishing and maintaining project contract files,...


  • Chula Vista, California, United States Defense Maritime Solutions Inc Full time

    **About the Role:**We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Defense Maritime Solutions Inc. This role involves providing administrative support to ensure efficient operation of the office.The main end result of this job position is to ensure that the office runs smoothly and efficiently, with all...


  • Chula Vista, California, United States Southcoast Welding and Manufacturing Full time

    Job Title: IT Systems Administrator">Job Summary:We are seeking an experienced IT Systems Administrator to join our team at Southcoast Welding and Manufacturing. The successful candidate will be responsible for providing technical support to all employees, monitoring IT requests, and ensuring network security via group policy and access controls.Key...


  • Chula Vista, California, United States 1 Stop Business Services Full time

    Job OverviewWe are seeking an experienced Administrative Assistant to join our team at 1 Stop Business Services. As a key member of our office staff, you will be responsible for performing various clerical and administrative tasks to drive company success.Key Responsibilities:Drafting correspondences and other formal documents.Scheduling appointments and...


  • Chula Vista, California, United States 1 Stop Business Services Full time

    About the JobWe are looking for an Administrative Assistant to take on a variety of tasks, from document preparation to scheduling appointments.Job DescriptionPrepare and edit documents.Coordinate appointments and events.Process payroll and journal entries.Maintain accurate and organized records.Perform general office tasks.What We're Looking ForPrevious...


  • Chula Vista, California, United States ServiceMaster Restore Full time

    The Administrative Assistant position at ServiceMaster Restore is a crucial role that requires exceptional organizational skills, attention to detail, and excellent communication abilities. In this fast-paced environment, you will have the opportunity to utilize your administrative expertise to support the business owners, management team, and team members...


  • Chula Vista, California, United States New York Life Insurance Company Full time

    We are seeking a highly skilled and organized Administrative Office Coordinator to join our team in San Diego, California. This is a part-time position requiring 15-20 hours of work per week, with flexible hours between 9:00 am and 1:00 pm, Monday through Friday.The ideal candidate will have excellent administrative skills, including proficiency in Microsoft...


  • Chula Vista, California, United States Defense Maritime Solutions Full time

    About the Job:We are looking for an Office Management Assistant to join our team at Defense Maritime Solutions. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office.The ideal candidate will have excellent organizational and time management skills, with the ability to multitask and...


  • Chula Vista, California, United States CRA MSO LLC Full time

    CRA MSO LLC seeks a dynamic Administrative Support Specialist to join our team in Chula Vista, National City, El Cajon, El Centro, and Escondido locations. We are a premier eyecare and surgery center with modern equipment and highly educated physicians.The ideal candidate will have 1-2 years of experience as a Receptionist/Front Office Clerk, preferably in a...


  • Chula Vista, California, United States Defense Maritime Solutions Inc Full time

    **Job Title:** Operational Assistant**Estimated Salary:** $55,000 - $70,000 per yearWe are seeking a highly organized and detail-oriented Operational Assistant to join our team at Defense Maritime Solutions Inc. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office.**Key...


  • Chula Vista, California, United States New York Life Insurance Company Full time

    We are seeking a highly organized and detail-oriented Office Assistant Manager to assist with administrative tasks in our San Diego office. This part-time position requires approximately 15-20 hours of work per week, with flexible hours between 9:00 am and 1:00 pm, Monday through Friday.The ideal candidate will have excellent time management skills, as well...


  • Chula Vista, California, United States Defense Maritime Solutions Full time

    About the Position:We are seeking an Administrative Support Specialist to join our team at Defense Maritime Solutions. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office.The ideal candidate will have strong communication skills, both written and verbal, with the ability to multitask...


  • Chula Vista, California, United States Sunroad Automotive Full time

    Job Summary:The Warranty Administrator II plays a crucial role in managing the warranty process for products or services offered by Sunroad Automotive. This position involves overseeing the entire warranty lifecycle, from initial claim submission to final resolution, ensuring compliance with manufacturer guidelines and company policies.Key...


  • Chula Vista, California, United States Sunroad Automotive Full time

    About the RoleOur Sunroad Automotive team is seeking a skilled Warranty Administrator II to manage our warranty process. This role involves overseeing the entire warranty lifecycle, from initial claim submission to final resolution, ensuring compliance with manufacturer guidelines and company policies.Key ResponsibilitiesWe are looking for someone to review...