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Administrative Records Coordinator

2 months ago

Burlington, Vermont, United States City of Burlington, VT Full time
Salary: $51, $57,428.80 Annually

Location: Burlington, VT

Job Type: Regular Full Time Non Exempt

Department: Police

General Purpose

This role is pivotal in managing and safeguarding the records for the Burlington Police Department. The incumbent will ensure accurate responses to inquiries related to departmental records and maintain the integrity of all documentation.

Key Responsibilities:
  • Receive, catalog, and secure all confidential documentation for the operational units of the Police Department.
  • Verify the accuracy and completeness of police reports, including subpoenas and evidence tags, and link them to the Records Management Databases.
  • Accurately enter, verify, and audit criminal warrants within various databases, ensuring proper filing of hard copies.
  • Generate detailed case reports containing sensitive information as requested.
  • Process and digitize all traffic and municipal tickets, warnings, and incident reports into the records management system.
  • Audit case reports for compliance with federal reporting standards and submit necessary data to relevant authorities.
  • Provide information to the public and law enforcement agencies via phone or in person.
  • Conduct thorough research for information requests, including background checks and incident copies.
  • Maintain records of missing persons and stolen items in compliance with federal audit requirements.
  • Manage incoming mail and perform paper filing for historical cases.
  • Prepare reports on service activity for various stakeholders.
  • Ensure proper handling of court-ordered expungements and maintain accurate records.
  • Support the issuance of licenses for vendors and other entities.
  • Collaborate with local, state, and federal agencies within the criminal justice system.
  • Act as the front desk receptionist for the Police Department as needed.
Qualifications:
  • High School Diploma or equivalent required; one year of clerical experience with public interaction preferred.
  • Ability to thrive in a fast-paced environment with frequent interruptions.
  • Strong multi-tasking skills and attention to detail.
  • Capability to handle large volumes of data accurately.
  • Professional interaction with coworkers and the public is essential.
  • Knowledge of local, state, and federal laws regarding record maintenance is preferred.
  • Proficiency in Windows and various database programs is required.
Additional Information:

The City of Burlington is committed to fostering a diverse and equitable workforce. We encourage applicants from all backgrounds to apply.