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Event Coordination Specialist
2 months ago
At Kirkland & Ellis, we are driven by a shared ambition to excel in our field. Our core values—collaboration, empowerment, service, inclusion, respect, and gratitude—are the foundation of our success. We recognize that our people are our most valuable asset, and we are committed to attracting top talent while fostering a diverse range of perspectives and strengths to build dynamic teams that operate at the highest level. Our professionals engage in meaningful work, continuous learning, and professional growth every day.
As a premier global law firm, we cater to a diverse clientele with leading practices in private equity, mergers and acquisitions, and complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; as well as government, regulatory, and internal investigations. We tackle the most intricate legal challenges, setting industry standards rather than merely meeting them. Our innovative approach and entrepreneurial spirit foster long-lasting relationships with prominent global corporations and financial sponsors. With a workforce of 6,500 employees, including 3,500 attorneys, across 20 offices worldwide, we rank among the largest law firms globally and are recognized for our financial performance.
Key Responsibilities
As a vital member of the Firmwide Travel, Meetings, and Events Department, the Coordinator will primarily focus on supporting the planning and execution of internal and external meetings and events, particularly for the Legal Recruiting and Development Department. This role involves coordinating various meetings of differing sizes and scopes under the guidance of the Manager. The position demands the ability to work autonomously and effectively follow up with staff and attorneys as necessary.
PRIMARY DUTIES (This list is not exhaustive and may be updated as needed.)
- Facilitate the successful organization and execution of innovative meetings and events through effective project management, collaborating with partners and internal stakeholders regarding meeting content, planning, and logistics.
- Assist in site selection, development of requests for proposals, and contract negotiations.
- Manage the pre and post-event registration process, including tracking and sharing RSVP lists and updating attendee lists after events. Utilize CVENT as needed to manage online event registration and communications.
- Oversee meeting and event logistics, including catering, audiovisual needs, technology, transportation, and other related requirements.
- Aid in the preparation and final production of event-specific materials, such as name tags and giveaways.
- Coordinate budget preparation and management, including cost estimates, managing event-related expenses, and conducting post-event analysis and reporting.
- Collaborate with accounting to submit event-related invoices for processing.
- Serve in an onsite event production capacity, providing support for registration, coordination with onsite AV vendors, and other needs.
- Compile post-event recaps, including final attendance figures, cost summaries, and other relevant data and reports.
- Manage invoice processing and budget reconciliation.
- A minimum of 3 years of experience in event planning and a Bachelor's Degree.
- CMP (Certified Meeting Planner) or CSEP (Certified Special Events Professional) designation is preferred.
- Strong analytical and problem-solving skills are essential, with the ability to maintain a positive attitude and composure under pressure.
- Excellent interpersonal, verbal, and written communication skills, with a keen attention to detail.
- Outstanding project management abilities, including the capacity to handle multiple projects and competing deadlines. Experience in negotiating contracts and managing potential liabilities and costs is required.
- Familiarity with the hotel, hospitality, and travel industries through various associations, along with knowledge of meeting management, hotel operations, and travel programs.
- MS Office
- CVENT
Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."
Compensation:
The base salary range below represents the low and high end of the salary range for this position. This range may differ based on your experience and skill set, geographic location, and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We also offer an exceptional range of flexible benefits, personal support, and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.
- New York City - $80,000 - $92,000
All employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary), are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.
Closing Statement
The job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm, or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.
