HR Business Partner Program Coordinator

3 weeks ago

Boston, Massachusetts, United States Boston Medical Center Full time
Job Summary

The HR Business Partner Program Coordinator serves as a key support for the Human Resources department, providing administrative and project-based support in various areas, including HRIS administration, employee relations, performance management, and compliance. This role requires strong organizational skills, attention to detail, and the ability to work independently with minimal supervision.

Key Responsibilities
  • Provide administrative support to the HR leadership team, including calendar management, meeting coordination, and document preparation.
  • Oversee and coordinate specific projects, gathering deliverables from constituents, tracking, and analyzing data to make recommendations or raise concerns.
  • Act as a liaison between HR departments, ensuring adherence to procedures and making independent decisions as needed.
  • Provide HR administrative support, including scheduling appointments, meetings, and taking meeting notes, as well as preparing documents, spreadsheets, and presentation slides.
  • Compose high-level correspondence and documentation of professional quality, editing and proofreading written materials as needed.
  • Maintain departmental calendars, organizing and coordinating departmental meetings or committees, and setting up room and equipment as needed.
  • Prepare meeting agendas, distribute information packages, and take and prepare minutes of meetings.
  • Make registration and travel arrangements, including hotel reservations, and provide written itineraries for all travel plans.
  • Handle telephone calls in a professional and courteous manner, determining the nature of calls and initiating appropriate disposition.
  • Deal discreetly with highly sensitive, confidential written, electronic, and oral communications concerning staff, department, and hospital matters.
  • Serve as the department administrative expert with regards to compliance policies and departmental procedures.
  • Manage purchasing, invoices, and accounts payable for the department, monitoring and maintaining inventory of office supplies and equipment.
  • Maintain the monthly schedule for department coverage, submitting weekly timesheets to the manager, and when authorized, submitting timesheets to the Payroll department.
Requirements
  • HS/GED plus 7+ years of relevant HR experience or Associates plus 5+ years of relevant HR experience or Bachelors with at least 3 years of relevant HR experience, including at least 1 year of experience in an HR coordinator/specialist role.
  • At least 3 years of HR administrative support experience required, with experience in a fast-paced, rapidly growing organization preferred.
  • Experience in the healthcare/health insurance industry preferred, but not required.
Knowledge and Skills
  • Strong computer proficiency with Microsoft Office applications, including Word, Access, Excel, PowerPoint, Outlook, and Zoom.
  • Experience using HCM applications such as Workday and Kronos.
  • Ability to work well with all levels of internal management and staff, as well as outside clients.
  • Broad knowledge across HR functional areas, including HRIS administration, employee relations, employment law, engagement, performance management, recruiting, onboarding, and talent acquisition.
  • Demonstrates a customer-focused, solutions-oriented, and employee-centric mindset.
  • Some knowledge of Federal and multi-State employment laws.
  • Understanding of HR processes and best practices.
  • Demonstrates excellent verbal and written communication, excellent interpersonal skills, and the ability to independently navigate competing priorities and stakeholders.

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