Administrative Assistant for Leaves and Accommodations
3 weeks ago
Job Description:
- As a critical member of the Leaves & Accommodations team at FastTek Global, you will provide top-notch administrative support to ensure seamless leave and accommodation processes.
- This role involves handling sensitive information, coordinating leave requests, and ensuring compliance with company policies and legal requirements, fostering a culture of trust and respect.
- The ideal candidate will possess strong organizational skills, experience with HR systems like Workday, and the ability to manage multiple tasks efficiently, driving productivity and results.
Essential Duties and Responsibilities:
- Email Management: Monitor our inbox, categorizing and forwarding emails related to leave and accommodation requests to the appropriate team members, ensuring timely responses and resolutions.
- Report Handling: Retrieve and review reports from Workday to update the leave and accommodation tracker, maintaining accurate records and ensuring compliance.
- Data Updates: Regularly update leave types and durations in Workday, managing related entries and ensuring data integrity.
- Communication Coordination: Review clinic emails and distribute them to relevant team members, promoting effective communication and collaboration.
- Research and Cross-Referencing: Assist the Leaves & Accommodations and HR teams by researching and cross-referencing data for leave entries, providing accurate and timely information.
- Project Assistance: Participate in various HR projects as assigned by the manager, supporting business objectives and goals.
Education:
- A high school diploma or equivalent is required, while some college education is preferred, demonstrating a commitment to continuous learning and growth.
Experience:
- A minimum of four years of experience in HR coordination, administrative assistance, or data management is required, with a proven track record of handling confidential and sensitive information.
- Familiarity with HR databases and HR Information Systems (HRIS), preferably Workday, is essential, as is strong experience with Microsoft Office Suite.
Skills:
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects efficiently.
- Strong problem-solving skills and attention to detail, with the ability to analyze data and make informed decisions.
- Ability to work independently and as part of a team, fostering strong interdepartmental relationships and promoting a collaborative work environment.
- Excellent verbal and written communication skills, with the ability to articulate complex information in a clear and concise manner.
- Critical thinking capabilities, with the ability to analyze situations and make informed decisions.
- Ethical practice and global & cultural awareness, with the ability to work in a diverse and inclusive environment.
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