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Consulting Administrative Coordinator

2 months ago

Oklahoma City, Oklahoma, United States Jobot Full time
Contract to Hire Administrative Support Specialist

This role is hosted by Jobot Consulting.

Salary: $23 - $25 per hour

About Us:

We are a prominent organization in the drilling sector, dedicated to excellence and innovation.

Why Consider This Opportunity?
  • 401K
  • Health Insurance
  • Collaborative Work Environment


Position Overview:

We are in search of a highly organized and proactive Administrative Support Specialist to enhance our consulting operations within the energy sector. This pivotal role is designed for a detail-oriented individual who excels in a dynamic and fast-paced setting. You will play a crucial role in ensuring seamless operations and supporting the success of our consulting initiatives.

Key Responsibilities:

1. Deliver comprehensive administrative assistance to the consulting team, including scheduling appointments, managing calendars, and organizing travel logistics.
2. Draft and refine correspondence, communications, presentations, and various documents.
3. Maintain an organized filing system to ensure easy retrieval of essential documents and information.
4. Conduct research and gather data to support consulting projects as required.
5. Assist in the preparation of routine reports.
6. Communicate effectively with internal staff at all levels and engage with external clients and vendors.
7. Participate in team meetings, documenting minutes and ensuring follow-up on action items.
8. Contribute to the formulation and execution of organizational strategies, policies, and practices.
9. Handle confidential information with the utmost discretion and professionalism.

Qualifications:

1. At least 2 years of experience in an administrative capacity, ideally within the energy sector or a consulting environment.
2. Outstanding organizational skills and meticulous attention to detail.
3. Proven track record in managing and organizing filing systems.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
5. Strong written and verbal communication abilities.
6. Capability to multitask and prioritize effectively in a fast-paced atmosphere.
7. Excellent problem-solving skills and a proactive work approach.
8. Ability to manage sensitive information with the highest level of integrity and confidentiality.
9. A Bachelor's degree in Business Administration or a related field is preferred.

This position offers a unique opportunity for a motivated individual to make a significant impact within our organization. If you are an organized professional with the ability to manage multiple tasks and deadlines effectively, we encourage you to explore this opportunity.