Administrative Support Specialist

2 weeks ago


Pottsville, Pennsylvania, United States Firetree Full time
Job Summary

The Administrative Assistant will provide administrative and clerical support at the facility level, under the direct supervision of the Facility Director. This role requires a high level of organization, attention to detail, and ability to multitask in a fast-paced environment.

Key Responsibilities
  • Provide purchasing support to facility operations, including ordering office supplies and managing inventory.
  • Assist with HR functions, such as submitting new hire forms, troubleshooting Kronos payroll and HRIS issues, and submitting unemployment paperwork or garnishment documents.
  • Support the case management staff with admission of new clients and gather DOC and ACA compliance documents and files.
  • Produce timely and accurate monthly billing statements for the Department of Corrections and Federal Bureau of Prisons.
  • Submit bi-weekly employee payroll to corporate payroll office and assist with facility petty cash bank account.
  • Order and inventory facility office supplies and perform other duties as assigned.
Requirements

To be successful in this role, the candidate should have a high school diploma or GED, at least three years of experience in a general office setting, and strong computer skills, including MS Word, Excel, and Outlook. Experience in purchasing, HR, and general accounting is also preferred.

Work Environment

The work environment is fast-paced and requires the ability to remain in a stationary position for long periods. The employee must be able to communicate effectively via email and verbally via telephone and occasionally transport up to 25 pounds.



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