Executive Administrative Coordinator for James River College

2 weeks ago


Ozark, Missouri, United States JAMES RIVER CHURCH Full time
Position Overview

Role Summary

The Executive Administrative Coordinator plays a crucial role in providing comprehensive administrative support to the Director of James River College and the associated department. This position is integral to the effective management of data, financial operations, communication, and events organized by James River College. Additionally, this role involves guiding and mentoring students enrolled at James River College. This is a full-time, hourly, non-exempt position.

Key Responsibilities

Administrative Duties:

  • Manage incoming calls directed to the Director's office.
  • Maintain and update the Director's calendar of appointments.
  • Prepare agendas and record minutes for staff meetings.
  • Execute additional tasks as assigned.

Event Coordination:

  • Provide administrative support for key events, including:
  • Graduation Celebration for James River College.
  • Collaborative graduation activities with Evangel University.

Scholarship Management:

  • Process scholarship applications, ensuring compliance with established criteria.
  • Notify recipients of scholarship awards and maintain accurate records.
  • Facilitate communication regarding scholarship awards with Evangel University.
  • Input all scholarship data into the Evangel University database.

Collaboration with Evangel University:

  • Monitor and manage calendar events relevant to James River College's partnership with Evangel University.
  • Update academic calendars to align with Evangel University schedules.
  • Participate in monthly meetings with Evangel University Financial Services.
  • Act as the primary contact for administrative coordination between both institutions.
  • Assist with financial aid and billing processes, including coordination of housing and meal plan forms.
  • Handle student records and facilitate necessary documentation transfers.

Academic Support:

  • Develop and adjust academic schedules in collaboration with professors and Evangel University.
  • Advise students regarding their academic planning.
  • Coordinate daily operational communications with the James River College librarian.

Financial Oversight:

  • Assist in the formulation of the annual budget alongside the Director.
  • Monitor budget expenditures and communicate necessary adjustments.
  • Attend monthly budget meetings with the leadership team.
  • Address financial inquiries from leadership and operations departments.
  • Perform required journal entries.

Expense Management:

  • Generate purchase orders and gather receipts for financial reporting.
  • Maintain the Director's expense report.
  • Oversee credit card expenditures for departmental staff.

Accounting Responsibilities:

  • Process invoices and prepare purchase orders for payments.
  • Manage collections from chapel offerings.
  • Handle deposits for James River College.

Visitor Coordination:

  • Compile names and materials for visitation activities.

This position description is not exhaustive and may encompass additional responsibilities as required to meet the organization's evolving needs.

Qualifications:

  • A minimum of three years in an administrative support role; or a suitable combination of education and experience.
  • Preferred background in accounting or management.

Skills and Competencies:

  • Exceptional administrative and communication skills.
  • Ability to perform clerical tasks with precision and efficiency.
  • In-depth knowledge of James River College operations.
  • Strong interpersonal skills to engage with students effectively.
  • Familiarity with modern office practices and procedures.
  • Demonstrated integrity, reliability, and professionalism.
  • Capacity to build and maintain positive working relationships.

Organizational Values:

James River Church emphasizes a culture of faith and community. Staff members are expected to embody the values of integrity, encouragement, and service in their daily interactions.



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