Event Coordinator

17 hours ago

Jacksonville, Florida, United States Mugwump Productions Full time
Job Overview

Mugwump Productions is seeking a skilled Event Project Manager to join our team. As a key member of our event production team, you will be responsible for overseeing the planning and execution of high-profile corporate events.

Key Responsibilities:

  • Develop and implement event décor concepts, from initial design to event day, including meetings with clients to determine needs and budget.
  • Create floor plans, design stage sets, and coordinate with venues for internal and external planning.
  • Conduct pre/post-conference meetings with clients and relevant departments to confirm information.
  • Guide pre-planning and client deadlines for seamless execution of event details.
  • Collaborate with technical, warehouse, marketing, sales, and project management teams.
  • Ensure adequate staff is scheduled for set-up/strike of events.
  • Participate in design reviews with internal staff, clients, and consultants.
  • Oversee and assist with load-on and load-out for events.
  • Maintain high-level customer service as the liaison onsite for clients and technician teams.
  • Provide status reports on upcoming and previous events as required.
  • Manage job costing to ensure cost-effectiveness.

Requirements:

  • At least 3 to 5 years of project management experience in the event/hospitality industry.
  • Creative and passionate about events.
  • Overall knowledge of the event industry.
  • Proficient in creating budgets and understanding of profit and loss statements.
  • Advanced verbal and written communication skills.
  • Previous management experience and innate leadership abilities.
  • Detail-oriented, organized, and able to multi-task.
  • Able to work in a high-energy, high-pressure environment.
  • Excellent interpersonal and communication skills, a team player.
  • Able to work weekends and evenings.
  • Flex Software Program proficiency or ability to quickly learn new computer programs.
  • Proficiency in general office equipment.
  • Hospitality degree or experience is desirable.

About Mugwump Productions:

Mugwump Productions is a community of passionate, creative people who love building and executing ideas from the ground up. We are an inclusive company, and our ambition is to attract, recruit, and promote diverse talent. We offer a team-focused culture, paid time off, medical, dental, and vision insurance, 401K, and a bonus plan. If you are a detail-oriented, organized, and creative individual who is passionate about events, we encourage you to apply.

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