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Administrative Partner to CFO

2 months ago

New York, New York, United States Summit Staffing Partners Full time

Senior Executive Assistant to the Chief Financial Officer

Summit Staffing Partners is seeking a dedicated professional to join our team as an Executive Assistant, supporting the Chief Financial Officer in a dynamic and fast-paced environment.

This role is essential in providing comprehensive administrative support to the CFO and the Finance Department. The position is full-time and offers a range of benefits, including a retirement plan, stock options, performance bonuses, and generous paid time off.

We are looking for a proactive individual with a positive attitude, who is quick to learn and adept at managing multiple responsibilities.

Key Responsibilities:

  • Manage the CFO's calendar, prioritizing appointments and communications effectively.
  • Assist with financial operations, including vendor management, invoice oversight, and accounts receivable.
  • Facilitate administrative tasks for the CFO and Finance Team, such as organizing meetings, managing schedules, and handling correspondence.
  • Respond to phone inquiries and greet visitors, addressing their needs and resolving issues as necessary.
  • Coordinate travel arrangements, including itineraries, agendas, and expense report reconciliations.
  • Gather data, prepare reports, and support budget-related activities, including invoicing and tracking expenses.

Knowledge, Skills, and Experience:

  • 3-7+ years of experience in providing support to executives or key stakeholders.
  • Exhibit exceptional customer service skills with both internal and external clients.
  • Respond to inquiries in a timely, professional, and courteous manner.
  • Effectively manage multiple tasks while ensuring timely completion.
  • Collaborative mindset, approaching challenges with resourcefulness.
  • Strong verbal and written communication skills, maintaining clarity across all levels of the organization.
  • Ability to balance collaboration with decisiveness to drive progress.
  • Capable of handling multiple complex tasks efficiently, with strong organizational skills.
  • Detail-oriented with the ability to anticipate needs and adapt to changing priorities.