Administrative Support Specialist

2 days ago

New York, New York, United States The Expansion Group Inc. Full time

Job Title: Administrative Assistant

 

Location: New York, NY

 

Company: The Expansion Group Inc.

 

About Us:

The Expansion Group Inc. is a dynamic family office specializing in real estate and venture capital investments. We pride ourselves on our innovative approach and commitment to excellence in managing a diverse portfolio.

 

Position Overview:

The Administrative Assistant will play a crucial role in providing comprehensive support to the COO, CFO, and Chief of Staff. This role is ideal for someone who is detail-oriented, resourceful, and skilled in managing a variety of tasks.

 

Key Responsibilities:

  1. Executive Support:
    • Manage and prioritize schedules as instructed by the Chief of Staff, including coordinating meetings, appointments, and travel arrangements.
    • Prepare and organize various types of materials.
    • Take minutes during meetings and ensure timely follow-up on action items.
    • Work as a liaison between parties within the organization.
  3. Document and Project Management:
    • Assist in the preparation and processing of financial reports, presentations, and other documentation.
    • Manage and track project deadlines and deliverables, ensuring timely completion of tasks.
    • Coordinate printing of various types of leases on a monthly basis.
  5. Office Administration:
    • Oversee office supplies and equipment, ensuring the office environment is well-maintained and efficient.
    • Handle various administrative tasks such as filing, data entry, and maintaining records.
  7. Special Projects:
    • Support the execution of special projects as directed by the COO, CFO, and Chief of Staff.
    • Conduct research as needed by the CFO.
  9. Confidentiality and Compliance:
    • Handle sensitive information with discretion and maintain confidentiality at all times.
    • Ensure adherence to internal policies and procedures.

 

Qualifications:

  • Bachelor's degree or equivalent experience in business administration, finance, or a related field.
  • Minimum of 2 years of experience in an administrative support role, preferably within a family office or similar environment.
  • Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
  • Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
  • Strong attention to detail and commitment to accuracy.
  • Adaptable and able to thrive in a fast-paced, evolving environment.

 

Additional Information:

This role will sit in the new office 5 days a week. We are offering an opportunity for someone who is truly looking to grow and take on more responsibility. Full benefits.

 

How to Apply:

Interested candidates should submit their resume detailing their relevant experience and interest in the position to zbrucker@expansiongrp.com with the subject line "Administrative Assistant Application – [Your Name]."

 

The Expansion Group Inc. is an equal opportunity employer and welcomes applications from all qualified individuals.

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