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Transportation Operations Specialist

2 months ago

Hopewell, United States Amazon Freight Partner Full time

Job Summary:

This role will provide administrative support to the Transportation Manager, maintaining records for transportation and truck maintenance operations, and for drivers' files. The successful candidate will also assist in dispatching drivers for material deliveries, perform administrative duties, and maintain databases for drivers' records and logs.

Key Responsibilities:

  • Maintain DOT and other legally required records for transportation and truck maintenance operations, and for drivers' files, including databases and records of drivers' logs.
  • Audit drivers' equipment inspection forms, write work orders, and maintain work order records and files.
  • Prepare payroll records and reports, as well as mileage, trip, and equipment reports.
  • Perform administrative duties such as preparing paperwork for drivers, preparing reports, maintaining department files and records, work orders, and answering inquiries.
  • Assist with dispatching drivers for client deliveries to meet client demand.
  • Maintain daily communications with drivers, the dispatch service to coordinate loading and delivery activities to meet customer needs.
  • Assist the Manager with special projects and complete special assignments.
  • Comply with Employee Handbook policies and guidelines.
  • Work cooperatively in a team with co-workers to continuously improve departmental effectiveness and efficiencies.
  • Participate in job and safety training as scheduled by the company.
  • Display an attitude of helpfulness and cooperation to all contacts inside and outside the company.
  • Perform other duties as assigned.
  • Hire and communicate with new drivers.

Requirements:

  • Basic knowledge of DOT and FMCSA requirements for Drivers Qualifications, Drivers Hours, Equipment Maintenance, and ELD requirements highly preferred.
  • Experience in effectively maintaining DOT log records and other legally required records highly preferred.
  • Minimum of 2 years of experience in an administrative support role with responsibility for maintaining regulatory compliance records, or for a high-level company official, where a high degree of accuracy and attention to detail in completing records and reports was essential to job success.
  • Strong skills in Excel and Word at an Intermediate level; strong email and other written communications skills.
  • Experience with transportation software data entry preferred, along with ability to run reports in software such as JJ Keller.
  • Experience in dispatching over-the-road drivers for product deliveries preferred.
  • High accuracy and attention to detail in maintaining records and reports to meet compliance requirements.
  • Strong customer service attitude of helpfulness and cooperation.
  • Competencies in math skills including addition, subtraction, multiplication, and division.
  • Professional attitude and appearance.
  • Satisfactory driving record.
  • Availability and willingness to handle work-related duties after hours and on weekends as needed.

Benefits:

Bonuses could exceed $1,000 weekly. Health, dental, and life insurance are available, as well as other benefits.