Business Operations Specialist
3 weeks ago
Job Summary
Risus Talent Partners is seeking a highly skilled Business Office Manager to oversee the daily operations of our business office. As a key member of our team, you will be responsible for managing office staff, handling financial transactions, and ensuring the smooth running of the office in line with company goals.
Key Responsibilities
- Office Operations Management: Supervise day-to-day operations of the business office, ensuring tasks are completed efficiently and in accordance with company policies.
- Financial Management: Manage accounts payable and receivable, process invoices, ensure timely payments, and oversee expense tracking and financial reporting.
- Payroll Administration: Ensure accurate and timely processing of payroll, including managing employee timesheets, benefits, and deductions.
- Budgeting & Forecasting: Assist in developing budgets, tracking expenditures, and preparing financial forecasts in collaboration with the finance department.
- Staff Supervision: Hire, train, and manage office personnel, providing guidance and support to ensure staff perform their duties efficiently.
- Compliance & Documentation: Ensure the office complies with relevant laws and regulations, maintain accurate records, and oversee filing and archiving of essential documents.
- Vendor & Contract Management: Maintain relationships with vendors and service providers, negotiate contracts, and ensure timely payment and service delivery.
- Inventory & Supplies: Manage office supplies and inventory, ensuring necessary resources are available to office staff and tracking usage and expenses.
- Technology & Systems: Oversee the use of office management software, financial systems, and other tools, ensuring data accuracy and system efficiency.
- Customer Service: Handle client and customer inquiries, resolve billing issues, and ensure overall satisfaction with business office services.
- Reporting: Generate and present reports related to office performance, financial metrics, and staff productivity to senior management.
- Process Improvement: Identify opportunities for process improvements, implementing best practices to streamline office operations and enhance productivity.
- Support Management Team: Assist executive leadership with administrative tasks, project management, and other ad-hoc duties as needed.
Requirements
- Proven experience as a Business Office Manager, Office Administrator, or in a similar role with significant financial and administrative responsibilities.
- Strong leadership and organizational skills, with the ability to manage multiple tasks and priorities.
- Proficient in office management software (e.g., Microsoft Office Suite, accounting software, and payroll systems).
- Excellent communication and interpersonal skills.
- Strong problem-solving and decision-making abilities.
- Knowledge of office procedures, financial operations, and business management.
- High attention to detail and a focus on accuracy in financial and administrative tasks.
- Ability to manage confidential information with discretion.
Benefits
- Competitive salary and benefits package.
- Opportunity for career advancement.
- Health, dental, and vision insurance.
- Retirement savings plan.
- Paid time off (PTO) and holidays.
- 401K
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