Conference Services Coordinator
4 weeks ago
Akin Gump Strauss Hauer & Feld LLP is seeking a highly organized and detail-oriented Conference Services Coordinator to join our team. As a key member of our Conference Services team, you will be responsible for overseeing the day-to-day operations of our conference and event planning services.
Key Responsibilities:- Coordinate daily workflow for the department, ensuring quality of work and timely completion of assignments.
- Provide coaching and direction to the team on best practices in the food service industry and in compliance with firm standards and protocols.
- Manage online Conference Room Scheduling system, ensuring proper meeting placement and making adjustments as necessary.
- Coordinate every aspect of daily meetings, including filling catering requests and ensuring each meeting is serviced to firm standards.
- Oversee amenity offerings, ensuring coffee hubs and pantry areas are properly stocked, cleaned, and maintained.
- Review and reconcile catering invoices in a timely manner.
- Manage the event lifecycle, meeting strict deadlines and budget demands.
- Maintain inventory control system.
- Ensure department is maintained in a neat, safe, and orderly fashion.
- Facilitate communication within the department and liaise with other departments within the Firm as needed.
- High School Diploma or equivalent
- Minimum of 3 years of previous food services/catering experience, preferably with heavy vendor contact
- Supervisory experience preferred
- Extensive knowledge of office procedures related to conference, catering, and event planning services
- Ability to read, comprehend, and follow instructions
- Excellent oral communication skills
- Thorough knowledge of the firm's e-mail, calendar, and conference room reservation systems
- Proficiency on equipment used on a regular basis, including computers, copy machines, printers, kitchen appliances, and telephones
Akin Gump Strauss Hauer & Feld LLP is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity, equity, and inclusion.
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