Conference Services Coordinator

4 weeks ago

Houston, Texas, United States Akin Gump Full time
Job Title: Conference Services Coordinator

Akin Gump Strauss Hauer & Feld LLP is seeking a highly organized and detail-oriented Conference Services Coordinator to join our team. As a key member of our Conference Services team, you will be responsible for overseeing the day-to-day operations of our conference and event planning services.

Key Responsibilities:
  • Coordinate daily workflow for the department, ensuring quality of work and timely completion of assignments.
  • Provide coaching and direction to the team on best practices in the food service industry and in compliance with firm standards and protocols.
  • Manage online Conference Room Scheduling system, ensuring proper meeting placement and making adjustments as necessary.
  • Coordinate every aspect of daily meetings, including filling catering requests and ensuring each meeting is serviced to firm standards.
  • Oversee amenity offerings, ensuring coffee hubs and pantry areas are properly stocked, cleaned, and maintained.
  • Review and reconcile catering invoices in a timely manner.
  • Manage the event lifecycle, meeting strict deadlines and budget demands.
  • Maintain inventory control system.
  • Ensure department is maintained in a neat, safe, and orderly fashion.
  • Facilitate communication within the department and liaise with other departments within the Firm as needed.
Qualifications:
  • High School Diploma or equivalent
  • Minimum of 3 years of previous food services/catering experience, preferably with heavy vendor contact
  • Supervisory experience preferred
  • Extensive knowledge of office procedures related to conference, catering, and event planning services
  • Ability to read, comprehend, and follow instructions
  • Excellent oral communication skills
  • Thorough knowledge of the firm's e-mail, calendar, and conference room reservation systems
  • Proficiency on equipment used on a regular basis, including computers, copy machines, printers, kitchen appliances, and telephones

Akin Gump Strauss Hauer & Feld LLP is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity, equity, and inclusion.

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