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Healthcare Administrative Coordinator

2 months ago

Rochester, Minnesota, United States Mayo Clinic Full time

About Mayo Clinic
Mayo Clinic is recognized as a leader in various specialties, consistently ranked by U.S. News & World Report. Our commitment to prioritizing patient needs extends to our employees, as we offer competitive compensation and comprehensive benefits to support you and your family both now and in the future.

With numerous opportunities for continuing education and career advancement, you can cultivate a fulfilling career at Mayo Clinic.

We foster an environment that encourages innovation, champions diversity, equity, and inclusion, and provides the necessary resources for your success.


Key Responsibilities

Note: Applicants are considered for various positions. Your availability will be discussed during the interview process.
As a Medical Administrative Assistant, you will utilize your expertise to perform a range of clinical and non-clinical administrative support tasks, including:

  • Managing the flow of patient documentation
  • Coordinating appointment schedules
  • Organizing meetings, events, and travel arrangements
  • Overseeing calendars
  • Preparing reports and presentation materials
  • Handling invoices and reimbursements
  • Composing and transcribing correspondence and documents
  • Assisting with departmental projects and activities
  • Creating and maintaining websites, databases, and social media accounts
  • Answering phone calls and providing follow-up support
  • Anticipating and addressing the needs of healthcare providers and patients
  • Demonstrating initiative and adaptability to optimize the time of those supported
  • Exhibiting strong organizational, communication, and interpersonal skills
  • Upholding a commitment to quality and excellence in service
  • Maintaining confidentiality and professionalism
  • Ensuring accuracy and completeness through attention to detail
  • Demonstrating thoroughness in all patient-related activities
For insights into the role and responsibilities of a Medical Administrative Assistant, please refer to our informational resources.

Qualifications
This position requires a high school diploma or G.E.D.

with at least two years of experience in an administrative support role, or a one-year degree/diploma in an administrative, business, or medical-related field with a minimum of one year of relevant experience, or an associate's degree in an administrative, business, or medical-related program.


Experience in administrative support must include responsibilities such as meeting management, calendar coordination, and the use of business software for creating databases, spreadsheets, and presentations.

Individuals lacking relevant medical education or experience will need to complete a Medical Terminology course within six months of employment.

Knowledge of Anatomy/Physiology may also be required based on the role and background.

Strong skills in organization, customer service, professionalism, interpersonal relations, and effective communication are essential, along with the ability to prioritize and adapt to a fast-paced environment.

Candidates should demonstrate sound decision-making, judgment, confidentiality, and attention to detail. Experience in travel coordination and expense management is preferred. Proficiency in English grammar, punctuation, and sentence structure is required.

Familiarity with computer hardware and software, telecommunications, and office equipment is necessary, along with the ability to navigate multiple systems simultaneously.

Work-related experience within the last ten years is preferred.
No specific experience is required.

Exemption Status
Nonexempt

Compensation Details
The compensation range is $28.91 per hour.

Consideration will be given to education, experience, and tenure when extending job offers.

Benefits Eligibility
Yes

Schedule
Full Time

Hours/Pay Period
80

Schedule Details
Availability to work Monday to Friday during day shifts is required.

Telework options may be available based on location, work unit, and business needs after the completion of the on-site training period.


Weekend Schedule
N/A

International Assignment
No

Site Description
Mayo Clinic has expanded beyond its Minnesota roots, with employees located at major campuses in various states and international locations.

Each Mayo Clinic site offers a unique environment where employees can thrive both professionally and personally. Learn more about the distinct offerings of each Mayo Clinic campus to find your best fit.



Affirmative Action and Equal Opportunity Employer


Mayo Clinic is dedicated to fostering an inclusive environment that values diversity and does not discriminate against any employee or candidate.

We strongly encourage applications from women, minorities, veterans, individuals from the LGBTQ community, and people with disabilities.

Reasonable accommodations for accessing job openings or applying for a position are available.

Recruiter
Briana Priniski

Equal Opportunity


Mayo Clinic is committed to creating an inclusive environment that values diversity and does not discriminate against any employee or candidate.

We strongly encourage applications from women, minorities, veterans, individuals from the LGBTQ community, and people with disabilities.

Reasonable accommodations for accessing job openings or applying for a position are available.