Senior Billing Coordinator

4 weeks ago


Houston, Texas, United States Weil Gotshal Full time
Job Summary

We are seeking a highly skilled and experienced Senior Billing Coordinator to join our Administrative Staff team at Weil Gotshal. The successful candidate will be responsible for ensuring high-quality oversight and preparation of monthly invoices for assigned billing partners, ensuring compliance with all applicable billing policies and guidelines, and providing guidance to others in the department.

Key Responsibilities
  • Review and oversight of WIP inventory for all assigned partners, monitor aging of unbilled fees, follow-up on delayed billing, and track and forecast based on expected timelines.
  • Oversee/process the drafting/editing of invoices based on mark-ups/instructions, including write-offs, time/cost transfers, time entry narrative changes, and preparation/finalization of invoices adhering to all client discounts and policies/guidelines.
  • Track the status of bills that are electronically submitted, identify issues, and work to address rejections and issues causing delays.
  • Review finalized invoices for quality, file all relevant backup documentation, and communicate changes in client policies to timekeepers.
  • Monitor unallocated and on-account funds, expedite application, or refund to clients, and complete billing forecast and other prescribed monthly reporting assignments accurately and timely.
Requirements
  • 4+ years of billing experience in a law firm or professional services environment.
  • Special knowledge of Thomson Elite 3e Financial System and e-billing platforms such as Collaborati, Legal X, Tymetrix, Legal Exchange, Counselink, Sergenti Tracker.
  • Technical skills in MS Office, including advanced Excel and Word, and strong math and numeracy skills.
  • Attributes of business acumen, critical thinking, effective problem-solving, and effective communication.
What We Offer

Weil Gotshal offers a competitive compensation package, including base pay and discretionary year-end bonus, as well as benefits such as medical, dental, vision, disability coverage, life insurance, flexible spending plan, and a 401K plan. We also offer generous paid time off and holidays.



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