E-Billing Coordinator

2 weeks ago

Houston, Texas, United States Clark Hill Full time
Job Summary:

E-Billing Coordinator

The E-Billing Coordinator is responsible for the overall management of the firm's electronic billing systems and providing support to the attorneys and client account managers as related to the successful submission of all electronic billing.

The E-Billing Coordinator will be responsible for transitioning clients to electronic billing, submitting all timekeepers and rates to each client and/or e-billing vendor site, and collaborating with the billing team members to ensure timely submission of invoices and resubmissions of corrected and/or appealed invoices.

Key Responsibilities:

  • Set up and maintenance of client e-billing accounts in eBillingHub and third-party vendor sites
  • Submit timekeepers and rates for approval
  • Keep all timekeepers and rates up-to-date on the sites
  • Enter budgets
  • Review engagement letters/client contracts and assure special e-billing requirements are met
  • Review e-billing issues, ensure compliance with all electronic billing guidelines and client timelines
  • Monitor and review e-billing submissions for accuracy
  • Timely address all rejected invoices
  • Research, resolve, and reconcile e-billed invoice issues
  • Follow up and respond to correspondence received from e-billing vendors, and eBillingHub regarding the status of submissions
  • Involve the billing specialists, as needed, in correction and reconciliation of invoice(s) to ensure proper resubmission
  • Ability to troubleshoot e-billing software applications, identify potential and realized problem areas, summarize findings, and outline steps to obtain resolution of issues
  • Review short pay invoices to determine if it needs to be written off or appealed

Requirements:

  • Advanced legal e-billing experience with 3+ years of experience handling high volumes of e-billing
  • Working knowledge of e-billing software (examples: TyMetrix 360, Datacert, Legal Tracker, CounselLink)
  • Advanced knowledge of LEDES format standards and UTBMS coding
  • 3E/Elite Enterprise or similar software utilized in a legal or professional services firm preferred
  • Extensive knowledge of eBillingHub a plus
  • Proficiency in MS Word, Excel, and Outlook
  • Some college experience, with an emphasis in accounting and/or business degree in accounting
  • Detail-oriented and excellent organization skills
  • Ability to multi-task and meet deadlines in a fast-paced environment
  • Ability to troubleshoot issues through completion
  • Good interpersonal skills in order to work effectively with the billing team, collections team, billing attorney/secretary
  • Must be a team player and have superior customer service skills
  • Ability to adapt to cyclical periods, peak workloads, new assignments, and deadlines in order to work effectively within a fast-paced environment
  • Flexibility to work overtime, as needed, to perform the essential duties of the position
  • Strong written and verbal communication skills; Attention to detail and ability to multitask are essential

Benefits:

  • Salary range at the time of posting is $55,000 to $65,000 annually, based upon a full-time work schedule
  • Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data
  • This position is eligible for an annual discretionary bonus
  • Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program

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