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Administrative Coordinator

2 months ago

Beverly Hills, California, United States Medwin Insurance Agency Inc Full time
Administrative Assistant Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to support the smooth operation of our office. The ideal candidate will provide essential support to our team, handling a variety of administrative tasks and assisting colleagues as needed.

Key Responsibilities:
  • Manage daily office operations, including answering phones, managing emails, and scheduling appointments.
  • Prepare and maintain documents, reports, and correspondence.
  • Assist with the coordination of meetings, including booking meeting rooms and preparing materials.
  • Handle incoming and outgoing mail and packages.
  • Maintain office supplies inventory and order new materials as needed.
  • Support team members with travel arrangements, expense reports, and other logistical tasks.
  • Assist in the preparation of presentations, spreadsheets, and other documents.
  • Perform data entry and maintain accurate records in company databases.
  • Greet and assist visitors in a professional and courteous manner.
  • Perform other related duties as assigned.
Qualifications:
  • High school diploma or equivalent; associate's degree or higher preferred.
  • 1-3 years of experience in an administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to handle multiple tasks and prioritize effectively.
  • Strong attention to detail and problem-solving abilities.
  • Professional demeanor and ability to work well in a team environment.