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Administrative Coordinator

2 months ago

miami, United States Career Group Full time

**Job Summary**

Career Group is seeking a highly skilled and organized Administrative Assistant to join their team in a Financial Firm in Miami, FL. As an Administrative Assistant, you will provide daily support to multiple partners, manage calendars, prepare documents, and perform various administrative tasks.

Key Responsibilities:

  • Provide exceptional administrative support to senior-level executives and teams
  • Manage complex calendars, including travel arrangements, conference calls, and meetings
  • Prepare and edit documents, spreadsheets, and presentations
  • Maintain accurate and up-to-date contact database information
  • Manage travel and entertainment expenses, including documentation and reconciliation
  • Plan and coordinate special events throughout the year
  • Monitor and ensure the quality of work products for clients and vendors
  • Collaborate with existing administrators and executive assistants to achieve team goals

Requirements:

  • Minimum 2-4 years of experience in a financial community, investment banking, private equity, or venture capital firm
  • High energy level and team player attitude
  • Excellent time management, planning, organizational, interpersonal, and technical skills
  • Effective liaison and problem-solving skills
  • Ability to manage workflow and meet deadlines
  • Proactive and able to initiate and complete projects
  • Detail-oriented and critical of own work product
  • Superior work ethic and high regard for professional conduct
  • Ability to focus on high-level initiatives and planning while executing day-to-day responsibilities
  • Comprehensive knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook

What We Offer:

Career Group is a dynamic and growing company that offers a competitive salary and benefits package. If you are a highly motivated and organized individual with a passion for administration, we encourage you to apply for this exciting opportunity.