Executive Support Specialist

4 weeks ago

Phoenix, Arizona, United States GPW and Associates, Inc. Full time
Job Description

GPW and Associates, Inc. is seeking a highly skilled Executive Support Specialist to join our Business Development & Regulatory Services team. As a key partner to senior executives, you will handle a variety of high-level administrative tasks, ensuring efficiency and professionalism in all interactions.

Key Responsibilities:

  • Provide high-level administrative support to senior executives, managing schedules, coordinating meetings, and handling all forms of communication with clients and team members.
  • Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional responses to inquiries.
  • Manage complex calendar scheduling, coordinating meetings, travel arrangements, and event logistics.
  • Handle highly confidential information with utmost discretion and professionalism.
  • Prepare, proofread, and manage communications and reports with accuracy and clarity.
  • Create and maintain detailed Excel spreadsheets, reports, and databases for various administrative and operational needs.
  • Track project milestones, ensuring productivity targets (e.g., billable hours) are met and deadlines are adhered to.
  • Support the Business Development & Regulatory Services team with additional administrative tasks as needed, maintaining a collaborative approach.

Requirements:

  • Bachelor's degree in Business Administration or related field preferred; equivalent professional experience will be considered.
  • Minimum of 5 years' experience providing executive-level administrative support, ideally within the finance or insurance industries.
  • Superior communication and organizational skills, with the ability to prioritize tasks in a fast-paced environment.
  • Strong problem-solving abilities, paired with a proactive, solution-oriented mindset.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe) and experience with managing complex data and reports.
  • High level of professionalism, especially in handling sensitive and confidential information.
  • Demonstrated ability to work independently while also being an effective team player.
  • Capacity to stay focused and organized in a dynamic, fast-moving work environment.

Why Work with Us:

At GPW and Associates, Inc., we foster a culture of innovation, collaboration, and growth. As part of our team, you'll have the opportunity to directly contribute to our success while growing your own career. We offer a flexible, supportive environment where your work will have a real impact. In addition to a competitive salary, GPW provides a comprehensive benefits package that includes medical, dental, and retirement savings plans, along with generous PTO and opportunities for professional development.

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