Accounts Payable Coordinator
1 week ago
Pavement Preservation Group is a union of industry leaders, dedicated to providing top-notch asphalt preservation and repair services. Our commitment to excellence and quality has earned us a reputation as a trusted partner for lasting solutions.
Job SummaryWe are seeking an organized and detail-oriented Accounts Payable Coordinator to join our team. The successful candidate will be responsible for processing and maintaining accounts payable records, issuing purchase orders, and reviewing invoices for accuracy and approval.
Key Responsibilities- Process and maintain accounts payable records, ensuring accuracy and timeliness
- Issue purchase orders to various departments and enter into accounting system
- Review daily field logs and receivers, posting costs to purchase orders
- Review daily schedules for receiving completion and determine cost code for each crew
- Maintain a filing system for received purchase orders
- Review all invoices for appropriate documentation and approval, matching received purchase orders
- Verify approval on all invoices that do not match or are missing receiving documents
- Reconcile monthly vendor statements
- Place orders with suppliers or vendors, ensuring documentation is in order
- Determine and maintain pricing, reviewing price lists and updating database
- Perform filing and copying
- Enter new project work orders into accounting system and locate job files
- Process Preliminary Liens for all projects
- Maintain insurance documentation for all vendors and verify they are current
- Maintain company licenses and permits, verifying they are current
- Assist in monthly closings
- Excellent customer service skills
- Ability to process and follow-up on rush items
- High degree of accuracy and attention to detail
- Data entry skills with a knack for numbers
- Good organization skills
- Paid time off: 120 hours (3 weeks) upon hire, 200 hours (5 weeks) after 5 years of service
- 401(k) matching: 50% up to the first 6% of employee contributions
- Medical, dental, vision, and life insurance
- Short-term and long-term disability, critical illness, and accident coverage
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