Receptionist

24 hours ago


Mooresville, North Carolina, United States Costner Law Office, PLLC Full time
Job Title: Receptionist

We are seeking a highly organized and detail-oriented Receptionist to join our team at Costner Law Office, PLLC. As a Receptionist, you will be the first point of contact for our clients and visitors, providing a warm and professional welcome to our office.

Key Responsibilities:
  • Front Desk Management: Maintain a tidy and presentable reception area, ensuring a positive first impression for our clients and visitors.
  • Phone Handling: Answer and direct incoming phone calls promptly and professionally, taking accurate messages and forwarding calls to the appropriate personnel.
  • Visitor Assistance: Assist visitors with inquiries, provide information, and direct them to the appropriate person or department.
  • Appointment Scheduling: Remind staff members of scheduled appointments or meetings.
  • Mail Handling: Receive, sort, and distribute incoming mail and packages, preparing outgoing mail and packages for shipment.
  • Office Support: Provide general administrative support to office staff, including photocopying and faxing documents, and assist in maintaining office supplies and inventory.
  • Communication Liaison: Serve as a liaison between visitors, clients, and internal staff, relaying messages and information accurately and efficiently.
  • Basic Administrative Tasks: Perform basic clerical tasks, such as data entry and filing.

Additional Responsibilities:

  • Pull Certificate of Occupancy permits and Termite inspections.
  • Assist with opening of builder contracts and scheduling.
  • Print packages for closings and ship packages out post-closing.
  • Maintain key logs for purchases.

Requirements:

  • Excellent customer service skills.
  • Ability to work in a fast-paced environment.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office and other administrative software.

What We Offer:

  • Unlimited PTO.
  • Medical, Dental, Vision, Life Insurance.
  • 401K retirement options.

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