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Administrative Support Specialist

2 months ago

Washington, Pennsylvania, United States Washington Auto Mall Full time
Job Summary

Washington Auto Mall is seeking a highly organized and detail-oriented Office Clerk to join our team. As an Office Clerk, you will be responsible for providing administrative support to our office operations, ensuring the smooth flow of tasks and activities.

Key Responsibilities
  • Administrative Tasks
    • Maintain accurate and up-to-date files and records
    • Utilize office equipment and software to perform tasks such as word processing, spreadsheet creation, and data entry
    • Assist with basic bookkeeping tasks, including invoicing and check processing
    • Take minutes of meetings and dictations
  • Office Management
    • Assist with office organization and management procedures
    • Perform other office duties as assigned
  • Communication and Customer Service
    • Provide excellent customer service to internal and external customers
    • Communicate effectively with colleagues and management to ensure seamless office operations
Requirements and Skills
  • Proven experience in an administrative or clerical role
  • Familiarity with office procedures and basic accounting principles
  • Working knowledge of office equipment and software
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
Additional Responsibilities
  • Assist with the creation and distribution of monthly newsletters
  • Prepare and type documents as needed
  • Assist with title work assignments and tracking
  • Manage the Payoff Folder, including tracking and filing titles
Personal Work/Time Management
  • Review and analyze daily, weekly, monthly, and yearly activities to identify areas for improvement
  • Demonstrate behaviors consistent with the dealership's vision, mission, and values in all interactions
  • Adhere to all company policies, procedures, and safety standards

Hours range from 32-40 hours per week, depending on the needs of the office.