Executive Support Specialist

4 weeks ago

Washington, Pennsylvania, United States Tatum by Randstad Full time

Executive Support Specialist

At Tatum by Randstad, we are seeking a highly skilled and proactive Executive Support Specialist to join our team. This role requires a strong ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Key Responsibilities:

  • Directly support the CEO with occasional support for their team members and other members of the Executive Committee.
  • Act as a strategic partner in managing the executives' time; plans, coordinates and ensures the executives schedules are followed and respected, preserves executives focus on high level priorities and declines or delegates other tasks, assisting executives to achieve their goals.
  • Complete a broad variety of tasks including: managing complex calendars with mastery, completing expense reports, optimizing travel schedules, itineraries and agendas.
  • Trusted confidant who maintains a high level of confidentiality, sense of discretion, and acts with integrity.
  • Maintain personalized expertise; knowing where the executives are and where they need to go, knows when to schedule meetings and when not to, conversant in their behaviors and style, gather information to be proactive and anticipate their needs.
  • Facilitate communication in the organization to accelerate response times and keep messages moving; triage and draft replies to emails, communicates strategy clearly and accurately.
  • Create and master a system of a high level of organization and documentation to enhance productivity and eliminate redundancy.
  • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).

Requirements:

  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders.
  • Expert level written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Proven ability to handle confidential information with discretion, be adaptable to various demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions for process improvement.
  • Solid project management skills.

Education and Experience Requirements:

  • BA/BS degree in Marketing, Communications, English, Public Relations, Journalism or related field.
  • Seven to ten years of experience supporting C-Level Executives.
  • Excellent communication, writing, and editing skills, with expertise developing messaging for multiple audiences.
  • Expert in Outlook, PowerPoint, Excel, Word, web and video-based communication tools, and high-level technical skills.

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