Executive Assistant

6 days ago


Livingston, California, United States Ultimate Staffing Full time
Executive Assistant Opportunity

Ultimate Staffing is seeking a highly skilled and experienced Executive Assistant to provide top-tier support to our C-Suite team in Livingston, CA.

Key Responsibilities:
  • Calendar Management: Oversee comprehensive calendar management for the CEO, ensuring efficient and accurate scheduling of all appointments and meetings.
  • Correspondence and Communication: Handle all incoming and outgoing correspondence for the CEO, including responding to emails, flagging important messages for follow-up, managing mail and packages, and tracking action items and deliverables as needed.
  • Priority Management: Prioritize and manage inquiries and requests, resolving conflicts and making recommendations to ensure seamless daily operations.
  • Travel Coordination: Coordinate complex travel arrangements for the CEO, including booking flights, accommodations, and transportation, and monitoring travel plans for any changes or delays.
  • Event Planning: Support event planning, organization, and execution, demonstrating exceptional organizational skills.
  • Expense Reporting: Manage expense reporting and reconciliation.
  • Discretion and Confidentiality: Maintain complete discretion and handle highly confidential information with utmost integrity.
Requirements:
  • Calendar Management Expertise: Advanced proficiency in Outlook calendar management, with experience working across multiple time zones.
  • C-Level Support Experience: 2+ years of experience supporting C-level executives, including managing calendars, arranging travel, and coordinating meetings.
  • Organizational Skills: Exceptional organizational skills with the ability to prioritize and plan activities effectively, even when facing frequent changes or unexpected events.
  • Interpersonal Communication: Strong interpersonal communication skills, including excellent listening, analytical, and interpretive abilities.
  • Discretion and Confidentiality: Proven ability to manage sensitive situations and information with discretion and confidentiality.

Location: Livingston, CA.

  • Pay $25-35/hr DOE

Ultimate Staffing is an equal opportunity employer and welcomes applications from all qualified candidates. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.



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