Executive Assistant

2 months ago

Livingston, United States Ultimate Staffing Full time

Well-known company is looking for an TEMPORARY Executive Assistant to provide top-tier support to their C-Suite for Medical Facility in Livingston, CA.

Responsibilities:

  • Oversee comprehensive calendar management for the CEO, ensuring efficient and accurate scheduling of all appointments and meetings.
  • Handle all incoming and outgoing correspondence for the CEO, including responding to emails, flagging important messages for follow-up, managing mail and packages, and tracking action items and deliverables as needed.
  • Prioritize and manage inquiries and requests, resolving conflicts and making recommendations to ensure seamless daily operations.
  • Coordinate complex travel arrangements for the CEO, including booking flights, accommodations, and transportation, and monitoring travel plans for any changes or delays.
  • Support event planning, organization, and execution, demonstrating exceptional organizational skills.
  • Manage expense reporting and reconciliation.
  • Be comfortable handling personal ad hoc projects as required.
  • Remain available and responsive to emails, texts, and calls after hours and on weekends as needed.
  • Maintain complete discretion and handle highly confidential information with utmost integrity.
  • Perform other duties as assigned.

Qualifications:

  • Advanced proficiency in Outlook calendar management, with experience working across multiple time zones.
  • 2+ years of experience supporting C-level executives, including managing calendars, arranging travel, and coordinating meetings.
  • Exceptional organizational skills with the ability to prioritize and plan activities effectively, even when facing frequent changes or unexpected events.
  • Strong interpersonal communication skills, including excellent listening, analytical, and interpretive abilities.
  • Proven ability to manage sensitive situations and information with discretion and confidentiality.
  • Bachelor's degree preferred.

Location: Livingston, CA.

  • Pay $25-35/hr DOE

Please apply or send resume

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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