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Administrative Support Specialist

2 months ago

Leavenworth, Kansas, United States Sisters Of Charity Of Leavenworth Full time
About the Role

The Sisters of Charity of Leavenworth seek a highly skilled and detail-oriented Administrative Assistant to provide administrative support to the Community Council. This is a unique opportunity to join a dynamic team and contribute to the organization's mission.

Key Responsibilities
  • Administrative Support: Provide secretarial and administrative support to the Community Council, including taking meeting minutes, creating materials for meetings and events, and managing correspondence.
  • Communication: Serve as a point of contact for visitors, respond to inquiries, and maintain a professional and diplomatic demeanor at all times.
  • Organizational Skills: Manage multiple tasks and assignments simultaneously, maintain confidentiality, and prioritize tasks to meet deadlines.
  • Technical Skills: Proficient in Microsoft Windows, Microsoft Office Suite, and Adobe Acrobat Pro, with experience working with desktop publishing software.
  • Travel and Special Projects: Assist with travel arrangements, coordinate special projects, and support various initiatives as needed.
Requirements
  • Education: Associate degree in secretarial science, business administration, or equivalent combination of education/experience.
  • Experience: Minimum of five years of experience in a similar position, with advanced experience taking meeting minutes.
  • Skills: Excellent verbal and written communication skills, excellent organizational and problem-solving skills, detail-oriented, and ability to work independently.
Physical Requirements
  • Sedentary Work: Ability to perform sedentary work, sitting at a desk and typing for extended periods.
  • Lifting and Carrying: Able to lift, carry, push, and pull up to 25 pounds.
  • Visual Attention: Concentrated visual attention, good vision, and hearing acuity required to record data and answer calls.