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Human Resources Coordinator

2 months ago

Marlborough, Massachusetts, United States Doble Engineering Company Full time
Job Summary

The Human Resources Coordinator will assist members of the Human Resources team with functions relating to Recruiting and Onboarding support. This role serves as one of the Human Resources contacts for employees who call, email, or visit the department with questions. The Human Resources Coordinator will respond courteously and will forward complex issues to HR team members. This role will be based in our corporate headquarters in Marlborough, MA reporting to the Director of Global HR.

Essential Job Functions
  • Recruitment Support: Lead and execute all interview paperwork coordination for Doble candidates, working directly with Recruiter, Hiring Manager, Interview Team and candidate for a seamless experience.
  • Independently orchestrate and manage all aspects of the interview process including interview schedule creation and delivery to both internal team and external candidate; confirmation to both team and candidate; candidate travel and other logistics as required.
  • Work with candidates for expense reimbursement if needed.
  • Manage candidate experience, ensuring candidate has a positive first impression of our company and able to supply judgement when candidate situation deviates from practice.
  • Manage calendars and availability of candidates, hiring managers, interview team and Recruiter.
  • Generate offer letters and other new hire paperwork and send to candidate.
  • Conduct drug screens and background checks.
  • Coordinate and provide support for college recruitment, including attending events when needed.
  • Ensure job descriptions are in proper format and post jobs to internal and external job boards.
  • Create and manage job codes.
  • Work with ATS on daily basis to keep track of candidates and new applicants.
  • Perform duties consistent with Doble's AA/EEO goals and policies.
  • Other HR/Recruitment projects as needed.
  • Other general administrative duties as needed.
Onboarding:
  • Responsible for the on-boarding process for fulltime and temporary employees upon the candidate being hired, ensuring all the necessary paperwork is completed, and requirements are met per the given venue or location, including I-9's, E-Verify, policies, benefit elections etc.
  • Assist Receptionist/Office Assistance as needed to mail welcome cards to new hires, prepare cubicle name tags and provide new hire supplies.
  • Manage New Hire and Post Hire Trackers and the tasks involved.
  • Conduct New Hire Orientation for fulltime and temporary employees.
Human Resources Support:
  • Perform administrative assistance of routine functions of confidential nature such as composing and editing correspondence, reports, contracts, filing, spreadsheets and organizational charts, updating policies, helping prepare presentations.
  • Maintain working knowledge of Human Resources policies and procedures; effectively communicates as appropriate.
  • Ability to run Business Intelligence reports from HRIS – UKG.
  • Assist with paperwork for internal changes, such as Promotion Letters, Change in Status Forms, and other documentation.
  • Assist with HR audits.
  • Assist with administrative duties associated with a business acquisition.
  • Assist Vice President of HR with preparing for the Annual Org Review, Quarterly Business Review Meetings, Quarterly All Hands Meetings, Monthly Manager Meetings and Weekly Executive Management Meetings.
  • Identify and recommend improvements in efficiency of HRIS and generating efficiencies in HR Processes.
Qualifications
  • EDUCATION: Bachelor's degree program majoring in Human Resource Management, Business Management, or related area of study; Or 5 plus years work experience in related field, such as Administrative/Human Resources support functions.
  • REQUIRED EXPERIENCE: Minimum 1 year HR experience in a fast-paced atmosphere in a high-volume department.
  • 1-3 years previous experience working in a corporate office environment.
  • Proficiency in computer programs, specifically Microsoft Office (Word, PowerPoint, and Excel).
  • Knowledge of Human Resources practices.
  • Ability to express ideas clearly, both in written and oral communication.
  • Excellent attention to detail.
  • Excellent organizational skills and follow-through.
KNOWLEDGE, SKILLS & ABILITIES
  • Ability to effectively prioritize tasks and manage time, juggling multiple deadlines.
  • Strong critical thinking skills – i.e., demonstrated ability to think on your feet and best utilize resources to find solutions.
  • Must be a proactive, organized individual with strong attention to detail.
  • Ability to work as part of a team, as well as independently.
  • Must be flexible and adaptable with the capacity to manage multiple tasks at once.
  • Must have a professional demeanor while interacting with all levels of the company.
  • Ability to express ideas clearly, both in written and oral communication.
  • Excellent organizational skills and follow-through.
PHYSICAL REQUIREMENTS

While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co-workers, and customers. Reasonable accommodations may be made to enable individuals to perform the essential functions of this job. Must be capable of lifting 30 pounds and must use assistance for any item over 50 pounds.