Real Estate Office Coordinator
4 weeks ago
Fenway Property Advisors is seeking a highly organized and detail-oriented individual to join our team as a Real Estate Office Administrator. In this role, you will play a key part in supporting our property managers and real estate agents with various tasks, ensuring the smooth operation of our office.
The ideal candidate will have a minimum of one year of administrative experience and possess strong organizational skills, with the ability to complete tasks reliably and efficiently. An associate degree or similar qualification is preferred.
This is an on-site position, and candidates must be able to reliably report to our office in Boston on a daily basis.
Key Responsibilities- Maintaining accurate and up-to-date records within our property management software.
- Processing work orders for our maintenance staff and providing timely updates to owners and vendors.
- Receiving and prioritizing maintenance requests from tenants and keeping them informed.
- Managing incoming calls to the office with professionalism and care.
- Assisting the principal broker and real estate agents with sales and leasing paperwork.
- Communicating effectively with vendors.
- Supporting client networking events.
- Ordering marketing materials and tracking expense documents.
- Contributing to our social media initiatives.
- History of being deadline-driven and extremely organized.
- High school diploma or GED required, some college experience preferred.
- Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues.
- Display excellent written, problem-solving, and verbal communication skills.
- Prior experience in office management or our industry is a plus.
Fenway Property Advisors is a full-service Real Estate Brokerage and Property Management Company located in the Fenway Neighborhood of Boston. We service buyers, sellers, landlords, tenants, and homeowner's associations.
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