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Office Administration Assistant

1 month ago

Silver Spring, Maryland, United States Medicalincs, LLC Full time
Job Title: Office Administration Assistant

We are seeking a highly organized and detail-oriented Office Administration Assistant to join our team at Medicalincs, LLC.

Job Summary:

The Office Administration Assistant will provide administrative support to our team, including managing meeting schedules, office inventory, and HR administrative activities as needed.

Key Responsibilities:
  • Provide exceptional customer service by greeting and screening callers and visitors, and directing them to the appropriate person or area.
  • Manage general incoming calls to the firm, listening to voicemails and following up as needed.
  • Manage company online faxing and handle administrative and program-related mailings.
  • Notify the Office Administrator about office purchases to be made and work with them as needed on assigned tasks.
  • Organize, reserve, and oversee conference room assignments and handle supplies and the delivery of company equipment.
  • Create, read, analyze, file, retrieve, and organize organizational documents, invoices, and orders.
  • Facilitate Employee Email, Laptop, and Access and may also handle administrative functions of the human resources department and support as backup for some key HR activities.
  • Support with social media platforms monitoring as needed and serve as key project support for small-sized projects, particularly internal projects or events.
Requirements:
  • Bachelor's degree in a relevant field, preferably healthcare.
  • Proven work experience as an Office Assistant or Administrator.
  • Knowledge and proficiency in Microsoft Office Suite.
  • Excellent verbal and written communication skills and the ability to work effectively with a team.
  • Very responsive and good problem-solving abilities.
  • Knowledge of basic office equipment, such as copiers, fax machines, and printers.
  • Organizational skills and the ability to multitask, as well as self-motivation, critical thinking skills, and decision-making skills.
  • Reliable transportation needed, with a requirement to work 5 days a week in-person at our Silver Spring, MD office.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with reasonable notice.

About Medicalincs, LLC:

Medicalincs, LLC is a renowned healthcare business and clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings, and return on investment for our clients. Medicalincs, LLC was founded in 2013 and launched in 2017. We are located at Silver Spring, Maryland, and serve the Maryland, District of Columbia, Virginia, and other states.

Our Mission:

At Medicalincs, LLC, our mission is to link silos in the healthcare system to achieve the most cost-effective, high-quality, and continually improved care delivery that preserves and saves lives.

Our Philosophy:

To make a difference, you need to be THICK - Trusted, Hearty, Innovative, Committed, and Kaizen.

Medicalincs, LLC brings a unique understanding of healthcare delivery systems across healthcare settings and payer groups, and in-depth experience applying strategic fusion of clinical, business, and technical expertise to drive comprehensive and tried-and-true lasting solutions to advance networks and population health management. Our areas of expertise include:

Managed Care & Care Value | Care Delivery Model Transformation Implementation | Care Management | Quality Improvement & Patient Safety | Program Management & Change Management | Program Evaluation & Data Analytics | Organizational Development & Strategic Planning.

Medicalincs, LLC takes a rigorous approach to recruiting talent to our company that balances equal parts role-specific competencies and cultural fit. Medicalincs, LLC offers you:

  • We are a team-oriented, fast-paced, results-driven employer.
  • A balance of work, life, and fun - with a close-knit team of professionals.
  • Delivery of top-notch healthcare solutions to our clients.
  • An innovative and creative environment, with diverse highly talented co-workers.
  • Empowerment to perform at your highest potential and opportunity to grow.
  • Recognition for being part of a talented team and reward for performance.
  • Competitive compensation - Full benefits (Health, Life, Vision, Dental), Paid time off, 401(k), Professional Development support.