Executive Administrative Specialist

7 days ago


San Francisco, California, United States Addison Group Full time
Job Title: Office Manager

The Addison Group is seeking an experienced and proactive Office Manager to manage the day-to-day operations of our San Francisco office. The ideal candidate will be responsible for overseeing facilities management, coordinating events, and ensuring the smooth operation of the office to support our fast-paced and dynamic team.

This role requires a hands-on approach and a passion for creating an organized, efficient, and welcoming workspace.

Facilities Management:
  • Oversee the overall maintenance and operations of the office, ensuring a clean, organized, and efficient work environment.
  • Manage relationships with vendors and service providers (cleaning, maintenance, IT support, office supplies, etc.).
  • Coordinate office seating arrangements and manage space planning to accommodate team growth.
  • Ensure health and safety compliance, including emergency preparedness and equipment maintenance (e.g., fire alarms, security systems).
  • Manage office budget related to supplies, services, and facility upgrades.


  • San Francisco, California, United States Staffing Remedy Full time

    About the RoleWe are seeking an experienced Executive Support Specialist to join our team at Staffing Remedy. As an Executive Support Specialist, you will provide high-level administrative support to our executives and play a critical role in ensuring the success of our organization.Job DescriptionAs an Executive Support Specialist, your primary...


  • San Francisco, California, United States Winston Support Services Full time

    About Winston Support ServicesWe are a premier support services company serving the investment banking sector with administrative expertise. Our team provides unparalleled support to executives, ensuring their operations run smoothly and efficiently.Job Overview:This role involves providing administrative support to an executive at our investment bank,...


  • San Francisco, California, United States bayareaown Full time

    Job OverviewWe are seeking a highly skilled and organized Administrative Support Specialist to provide executive-level assistance to our team lead. As a key member of our organization, you will play a crucial role in ensuring the smooth operation of our daily activities.


  • San Francisco, California, United States Infotech Sourcing Full time

    Job Title: Administrative Support SpecialistLocation: San Francisco HybridJob Type: FulltimeSalary Estimate: $60,000 - $80,000 per year.About the RoleWe are seeking an experienced and highly organized Administrative Support Specialist to join our team in San Francisco. As an Executive Assistant, you will provide administrative support to a Partner and Senior...


  • San Francisco, California, United States Equitable Hiring Group Full time

    About the FoundationThe James Irvine Foundation is a private nonprofit grantmaking organization dedicated to expanding opportunities for Californians. Our focus is on creating an environment where low-income workers have the power to advance economically.We've been making grants throughout California since 1937, providing over $2.6 billion in support. We...


  • San Francisco, California, United States Ascend Full time

    Job OverviewWe are seeking a highly skilled Executive Administrative Coordinator to join our team at Ascend Talent Solutions. The successful candidate will provide administrative support to the property management team, focusing on periodic reporting responsibilities. With excellent customer service skills, you will work with tenants to resolve issues and...


  • San Francisco, California, United States Winston Support Services Full time

    Job OverviewWe are excited to announce an opportunity for an Administrative Support Specialist to join our team at Winston Support Services. In this role, you will provide critical administrative support to our executive team, contributing to the smooth operation of our organization.As a key member of our team, your responsibilities will include:Managing...


  • San Francisco, California, United States Adobe, Inc. Full time

    About the RoleWe are looking for a highly skilled Administrative Operations Specialist to join our team in San Francisco, CA. As an Administrative Operations Specialist, you will be responsible for providing daily administrative and business support to Sr. Directors and their respective teams, managing complex calendars efficiently using Outlook,...


  • San Francisco, California, United States Career Group Full time

    **Job Overview**Career Group is seeking a highly skilled Administrative Support Specialist to join our San Francisco team. In this role, you will provide executive-level support to a team of Portfolio Managers, focusing on administrative tasks and office management.The salary for this position ranges from $80-95k annually.Responsibilities include:Developing...


  • San Francisco, California, United States Rep-Lite Full time

    Job OverviewWe are seeking a highly skilled Administrative Operations Specialist to join our team at Rep-Lite. The ideal candidate will have strong organizational and multitasking abilities, excellent communication skills, and proficiency in Microsoft Office Suite.The successful candidate will provide administrative support, manage data related to service...


  • South San Francisco, California, United States City and County of San Francisco Full time

    Overview:The City and County of San Francisco is seeking a highly skilled and experienced professional to fill the role of Director of Executive Affairs. As a key member of the Airport Director's team, this individual will be responsible for providing high-level administrative support, overseeing executive office operations, and supporting communication and...


  • San Francisco, California, United States The Newport Group - Executive Recruiters Full time

    Job Title: Affordable Housing Executive LeaderAbout the Opportunity:We are seeking an experienced Affordable Housing Executive Leader to join our client's team as the Chief Property Operations Director. This role involves leading all administrative and operational aspects of HCV, Public Housing, and Non-Profit Property Management and Maintenance.The ideal...


  • San Francisco, California, United States BURKE+CO Full time

    At BURKE+CO, we are seeking a highly skilled and experienced Administrative Professional to join our team as an Executive Support Specialist. This role will provide exceptional support to our C-level executive, ensuring seamless execution of administrative tasks and strategic initiatives.Job OverviewThe successful candidate will have a strong background in...


  • San Francisco, California, United States Addison Group Full time

    **Job Title:** Executive Support SpecialistLocation: San Francisco, CAEstimated Salary: $50-60 per hourWe are seeking a highly skilled and proactive Executive Support Specialist to join our team at Addison Group. As an essential member of our organization, you will be responsible for providing top-notch support to our executive team, ensuring seamless...


  • San Francisco, California, United States Addison Group Full time

    **Company Overview:** Our client, a leading venture capital firm with an office in San Francisco, specializes in early-stage investments in cutting-edge technology, startups, and innovative businesses. We are looking for an Administrative Support Specialist to join our team and help us achieve our goals.**Job Description:** The successful candidate will be...


  • San Francisco, California, United States UnitedHealthcare Full time

    About the RoleWe are seeking an experienced Administrative Specialist to join our team. In this role, you will be responsible for performing various administrative tasks, including data entry, processing invoices, and maintaining accurate records.The ideal candidate will have strong attention to detail, excellent organizational skills, and proficiency in...


  • San Francisco, California, United States Regal Executive Search Full time

    **Job Title:** Employment Law SpecialistWe are Regal Executive Search, a dynamic and busy plaintiffs' employment and personal injury litigation firm. We are seeking an experienced Employment Law Specialist to join our team.The successful candidate will have 3+ years of experience working in an employment law firm. Key responsibilities include handling cases...


  • San Francisco, California, United States Family Connection Centers Full time

    Job Title: Administrative Operations Specialist">About Us: Family Connections Centers is a community-driven organization providing multilingual education and support programs to ensure children and families can thrive. We offer interconnected programs that include early childhood education, family support, and K-5 education.">Salary Information: The...


  • San Diego, California, United States The Irvine Company, LLC Full time

    About the RoleThe Irvine Company, LLC is seeking a highly skilled Executive Support Specialist to join our team.Key Responsibilities:Coordinate meetings, appointments, and events;Manage complex calendars, ensuring seamless execution of administrative tasks;Provide high-level administrative support to our executive team;This is an exciting opportunity to work...


  • San Francisco, California, United States The Phoenix Group Full time

    Job Title:Executive IT Support SpecialistAbout The Phoenix Group Advisors:The Phoenix Group Advisors is a dynamic organization providing expert IT support services to executive-level users. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants.Salary:$90,000-$120,000 per...