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Grant Administrator

2 months ago

Miami FL USA, United States Florida International University Full time
Job Summary

Florida International University seeks a highly skilled Grant Administrator to join our team. As a key member of our research administration team, you will be responsible for managing the pre-award and post-award administration of grants and contracts awarded to the University.

Key Responsibilities
  • Work closely with the Office of Research in managing the pre-award and post-award administration of grants, reviewing for grant compliance and approvals, and managing all related required processes.
  • Review and process invoices for payment to domestic and international partners and consultants.
  • Provide guidance to department, college administration, and faculty members on all fiscal and administrative grant-related matters.
  • Work closely with the Office of Research and Economic Development (ORED) in analyzing and reviewing contracts.
  • Evaluate expenditures documents according to federal, state, and University guidelines for grant allowability and appropriateness.
  • Interpret and implement procedures as they apply to assigned areas of responsibility, providing recommendations on changes regarding policy/procedures as necessary.
  • Collect data and prepare reports related to LACC proposals and awards as directed by the PI.
  • Prepare and submit changes in budget allocation transactions in the system for all for the Kimberly Green Latin American and Caribbean Center (LACC) grants.
  • Serve as the merchant account's contact or technical contact, handling sensitive cardholder information and/or processing credit card transactions for the department/unit.
  • Serve as a university card user for departmental transactions, handling cash/gift card transactions on a daily basis.
  • Adhere to University credit card policies and procedures.
  • Advise Principal Investigators on the most effective ways to achieve and effective quality proposal and coordinate a timely submission process, ensuring appropriate approvals.
  • Provide compliance/oversight by monitoring budgets and spending.
  • Review grant guidelines, assist PI in gathering required documentation for submission, and ensure error-free submission.
  • Coordinate proposal submission processes among various contributors, including the PI, ORED, and LACC administration.
  • Assist Principal Investigators in the development of external funding opportunities, preparation of grant budget, budget modification, and transfers.
  • Review sponsor guidelines to ensure proposals have strict adherence.
  • Perform grant management duties for assigned programs, maintain a schedule of grantee reporting deadlines, and ensure compliance.
  • Review financial reports of expenditures incurred under a federally funded grant to ensure that they are in compliance, well substantiated, and error-free.
  • Create regular budget reports for PI and provide budget analyses and forecasts for PI to ensure accurate program planning and execution of project deliverables.
  • Assist with the preparation of project budgets, no-cost extensions, continuation proposals, and all matters related to the operating budget as needed.
  • Analyze, calculate, and process grant-funded financials, including, but not limited to, student fellowships, scholarships, and stipends.
  • Support LACC research promotion and training initiatives inside FIU and administer related payments, including but not limited to eRACs, contracts, and one-time payments.
Requirements
  • Bachelor's degree and one (1) year of related experience; OR five (5) years of related experience; OR an equivalent combination of relevant education and/or experience.
  • Experience working with grants.
  • Finance experience.