Administrative Operations Manager

4 weeks ago


New York, New York, United States Touro University New York Full time
Job Summary:

The Administrative Operations Manager will provide high-level administrative support to the Senior Vice President for Academic Affairs and Provost. This includes managing and overseeing the administrative operations of the Office of the Provost, acting as the primary point of contact for internal and external constituencies, and assisting the Provost in communicating with constituents.

Key Responsibilities:

* Manage and maintain the Provost's calendar and schedule, anticipating and resolving scheduling conflicts
* Coordinate logistics for special events, including the academic retreat and academic leadership meeting
* Prioritize functions and appointments, ensuring that meetings, deadlines, and presentations are completed
* Manage sensitive and confidential information with discretion and confidentiality
* Assist the Provost in tracking and completing key tasks and projects
* Coordinate complex travel arrangements, process travel reimbursements, and reconcile credit card bills as needed
* Manage invoicing, requisitions, and purchase orders for the Office of the Provost
* Maintain and update databases, including contact information
* Work collaboratively with executives and executive assistants in the Executive Office
* Assist in preparing reports and presentations for the Provost

Requirements:

* Bachelor's degree required; advanced degree preferred
* Experience working for an executive required; experience in higher education preferred
* Demonstrated project management experience
* Event planning experience a plus
* Strong interpersonal skills; ability to work within a multicultural environment
* Excellent written and verbal communication skills
* Ability to multitask, prioritize tasks, and work in a high-pressure environment with tight deadlines
* Deep understanding and commitment to Touro University's values and respect for all faculty, staff, and students
* Expert knowledge of Word, Excel, and PowerPoint; Visio a plus
* PC expertise required
* Proficient in Internet Research
* Ability to learn internal software for scheduling, processing payments, etc.

Salary:
USD $72,106.00/Yr.

Benefits:
Touro University New York offers a comprehensive benefits package, including medical, dental, and vision insurance, retirement plan, and paid time off.

How to Apply:
Interested candidates should submit their application, including a cover letter and resume, to [insert contact information].

  • New York, New York, United States Arc Fund Manager LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Arc Fund Manager LLC.The successful candidate will provide administrative support to our team, including reception duties, scheduling, and communication tasks.Key Responsibilities:Provide exceptional administrative support to our team,...


  • New York, New York, United States Mount Sinai Health System Full time

    About the RoleWe are seeking an experienced Administrative Manager to oversee the administrative, operational, and financial activities of a department or medical care unit. The successful candidate will have oversight of 1-2 areas and be responsible for ensuring the successful coordination and delivery of day-to-day operations.Key...


  • New York, New York, United States Horizon Health Partners Full time

    Job Summary:Horizon Health Partners seeks an experienced Operations and Administration professional to oversee the efficient operation of 13 physician practice sites. The ideal candidate will have a proven track record of coordinating administrative functions to support program development and ensuring operational efficiency.Key Responsibilities:Develop and...


  • New York, New York, United States Multi-Billion Dollar Asset Manager Full time

    A leading Multi-Billion Dollar Asset Manager seeks a highly skilled Executive Assistant to provide administrative support to a team of investment professionals. The ideal candidate will have experience managing calendars, preparing presentations, and coordinating travel itineraries.Key Responsibilities:Manage complex calendars for multiple...


  • New York, New York, United States ABFE Full time

    Job Summary: We are seeking an experienced Administrative Operations Specialist to provide critical support to the Director of Operations and Administration. The successful candidate will be responsible for managing the day-to-day operations of the Finance and Administration department, including administrative tasks, technology support, and Board...


  • New York, New York, United States Weill Cornell Medical College Full time

    Job SummaryWe are seeking an experienced Administrative Manager to oversee the daily operations of our finance and operations department. The successful candidate will have a strong background in administrative management, excellent communication skills, and the ability to work independently.Key ResponsibilitiesDevelop and implement policies, procedures, and...


  • New York, New York, United States Precision Neuroscience Full time

    Job DescriptionPrecision Neuroscience is a leader in the development and commercialization of brain–computer interfaces (BCI). We are seeking an Administrative Operations Coordinator to join our Business Operations Team to provide support to our executives and help ensure our administrative and office operations run seamlessly as we continue to grow.Key...


  • New York, New York, United States Mount Sinai Health System Full time

    About the RoleThe Administrative Manager is responsible for planning, directing, and overseeing all administrative operations, human resources, and/or clinical services. This position may oversee facilities planning, maintenance, and custodial operations as well as responsibility for grants and contracts and capital budget.Key Responsibilities Manages and...


  • New York, New York, United States Center for Justice Innovation Full time

    About the RoleThe Center for Justice Innovation is seeking a highly skilled Deputy Director of Administrative Operations to join our team. As a key member of our administrative leadership, you will be responsible for managing and overseeing all administrative functions of the organization, ensuring operational efficiency and continuous improvement.Key...


  • New York, New York, United States NavitsPartners Full time

    As a key member of our team at NavitsPartners, this Brand Administrative Operations Assistant role plays a critical part in ensuring the smooth operation of our brand. Key Responsibilities:• Organize and log brand submissions and samples, documenting feedback from category teams.• Assist in coordinating brand meeting schedules and maintain accurate...


  • New York, New York, United States NYU Langone Health Full time

    Job SummaryWe are seeking an experienced and skilled Associate Director, Lab Administrative Operations to join our team at NYU Langone Health. This is a key leadership role that will oversee the day-to-day administrative operations of the Department of Pathology and Clinical Laboratories.Key ResponsibilitiesSupervise and manage administrative staff,...

  • Operations Manager

    4 weeks ago


    New York, New York, United States CRSG Construction & Realty Services Group Full time

    Job Title: Operations AdministratorJob SummaryCRSG Construction & Realty Services Group is seeking an experienced Operations Administrator to oversee and optimize various operational activities within the organization. The ideal candidate will have a strong background in operations management, excellent analytical and problem-solving skills, and the ability...


  • New York, New York, United States NYU Langone Health Full time

    NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education.The Department of Pathology and Clinical Laboratories is seeking an experienced professional to fill the role of Associate Director, Lab Administrative Operations.This position will be responsible for...


  • New York, New York, United States Axinn, Veltrop & Harkrider Full time

    Job Description:As a Strategic Operations Manager for Axinn, Veltrop & Harkrider's office facilities and administration, you will be responsible for overseeing the overall maintenance and upkeep of our offices in New York City, Washington DC, Hartford-CT, and San Francisco. This includes supervising staff in each location, managing facilities-related work,...


  • New York, New York, United States City of New York Full time

    The City of New York is seeking a highly skilled and experienced Administrative Management Auditor to join its team in the Department of Internal Audit and Assessment.The successful candidate will serve as a valued member of the internal audit team, providing auditing and administrative services necessary for the department to achieve its business goals and...


  • New York, New York, United States City of New York Full time

    Job Summary:The City of New York is seeking a highly skilled and experienced professional to fill the role of Administrative Support Operations Bureau Director. This position will be responsible for the administration and management of the Collections Support Division, which is an engineering division of Collections and Residual Operations. The successful...


  • New York, New York, United States SourcePro Search, LLC Full time

    We are seeking an experienced Administrative Manager to join our team at SourcePro Search, LLC. The ideal candidate will work closely with our Senior Principals and managing committee to ensure our firm's operations are current and compliant.Key Responsibilities:Coordinate portfolio assignments and workflow for paralegals, including disciplinary actions and...


  • New York, New York, United States New York University Full time

    Job SummaryThe Senior Administrative Manager serves as a key member of the University's development team, overseeing the coordination of key activities and functions of the development office. This role provides direction for the development administrative team to ensure efficient and accurate execution of managing gift tracking and processing, schedules and...


  • New York, New York, United States Blackstone Restaurant Full time

    Administrative Assistant RoleWe are seeking an experienced Administrative Assistant to provide support to a team of senior professionals in Blackstone Technology & Innovations (BXTI). The successful candidate will be responsible for providing administrative assistance, including coordinating travel arrangements, monitoring and maintaining office equipment...


  • New York, New York, United States City of New York Full time

    Job Summary:The Administrative Manager will provide critical support to the Bureau of Maternal Infant & Reproductive Health (BMIRH) by managing purchase requisitions, overseeing and submitting purchase requisitions, and verifying supplies and equipment deliveries. The successful candidate will also be responsible for reconciling orders and approving...