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Reception Administrative Coordinator

2 months ago

Lemont, Pennsylvania, United States Partners For Quality Full time

Position Overview:

Organization: Partners For Quality, Inc.
Department: Administration
Role: Front Desk Administrative Assistant
Status: Full Time
Hours: Monday through Friday
Location: Robinson

Partners For Quality Inc. is a dedicated non-profit organization providing essential social services. We serve as the administrative backbone for multiple subsidiaries, ensuring comprehensive support in areas such as Fiscal, Payroll, HR, IT, and other essential services. Our mission is to deliver community-based assistance to individuals with intellectual disabilities and behavioral health challenges.

Key Responsibilities:

  • Welcome all staff, visitors, and applicants with a professional demeanor as they arrive.
  • Manage incoming phone calls, directing them to the appropriate personnel.
  • Assist the executive team and various departments with written communication, data management, and presentation preparation.
  • Support fellow administrative staff with specific needs as required.
  • Oversee the inventory of office supplies, ensuring timely reordering and organization.
  • Maintain a tidy reception area, creating a welcoming environment for all visitors.
  • Handle incoming and outgoing mail efficiently.
  • Adapt to changing circumstances and meet deadlines with creativity.
  • Perform additional duties as assigned.

Benefits:

  • Comprehensive benefits package for full-time employees, including:
  • Health, Dental, and Vision Insurance
  • Flexible Spending Accounts for healthcare and dependent care
  • Paid Time Off ranging from 16 to 26 days per year
  • Wellness Days and Sick Time
  • Paid Holidays
  • Short and Long Term Disability Insurance
  • Life Insurance and optional 401(k) with employer match

Work Perks:

  • Paid orientation and training sessions
  • Free parking at select locations
  • Employee engagement activities and recognition programs
  • Access to a comprehensive Employee Assistance Program

Qualifications:

  • Preferred Associate or Bachelor's degree.
  • A minimum of five years of relevant administrative experience.
  • Experience with individuals with disabilities or behavioral health challenges is advantageous.
  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Teams, and Visio.
  • Strong verbal and written communication skills.
  • Excellent organizational and time-management abilities.
  • Professional appearance and conduct.
  • Ability to lift up to 25 lbs.
  • Must possess necessary clearances and reliable transportation.
  • Strong references from previous employers and personal contacts.