Office Support Specialist

1 week ago


Austin, Texas, United States Metasys Technologies, Inc. Full time
Job Title: Hospitality and Office Support Specialist

We are seeking a highly skilled and organized Hospitality and Office Support Specialist to join our team at Metasys Technologies, Inc. The ideal candidate will have excellent customer service and communication skills, with the ability to work independently and as part of a team.

Responsibilities:
  • Operate high-volume duplicating equipment and perform associated copying tasks.
  • Ship and receive products and supplies; sort, distribute, and handle incoming and outgoing mail/faxes.
  • Perform copier maintenance and repair, ensuring convenience copiers are functional.
  • Handle sensitive and confidential documents, providing high-quality work.
  • Maintain records for management reports and inventories of supplies.
  • Calculate charges for jobs performed and maintain billing logs.
  • Respond to and coordinate all service calls; deliver completed jobs to designated locations.
  • Maintain copier areas; perform light maintenance and cleaning duties as needed.
  • Assist with meeting room setups and building occupant moves.
  • Perform scanning, file conversion, and OCR tasks for documents.
  • Provide professional support to executive-level end users, including legal secretaries and partners.
  • Coordinate off-site projects as needed.
Requirements:
  • Experience operating high-volume copy machines and performing bindery work.
  • Strong communication skills for interaction with executive-level customers.
  • Ability to handle confidential documents and work under tight deadlines.
  • Proficient in various office equipment, including calculators, fax machines, and PCs.
  • Knowledge of file management, including scanning, archiving, and OCR.
  • Ability to work flexible hours, including potential overtime.


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