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Corporate Relations Administrative Assistant

2 months ago

Raleigh, North Carolina, United States North Carolina Full time

Position Overview: The Office Administration Coordinator plays a vital role in supporting the Corporate and Foundation Relations and Gift Planning teams within the University Development Office. This position is essential for ensuring smooth operations and effective communication across various departments.

Key Responsibilities:

  • Financial Management: Oversee departmental finances, ensuring accurate reconciliation of budgets, timely processing of invoices, and compliance with institutional policies.
  • Travel Coordination: Manage travel arrangements for team members, facilitating communication with stakeholders including donors and volunteers.
  • Event Planning: Assist in organizing events and meetings, collaborating with colleagues to ensure successful execution.
  • Reporting: Generate and distribute reports related to prospects and donors, providing valuable insights to the team.
  • Administrative Support: Serve as a point of contact for various inquiries, demonstrating professionalism and excellent communication skills.

Qualifications:

  • High School Diploma or equivalent with at least one year of relevant office experience.
  • Strong administrative skills, including scheduling and correspondence management.
  • Proficiency in Google and Microsoft Office Suite.
  • Ability to manage multiple tasks and prioritize effectively.

Preferred Qualifications:

  • Associate or Bachelor's degree.
  • Experience in fundraising within a non-profit or higher education context.
  • Familiarity with the culture and mission of the institution.

This role requires a proactive individual who can work independently while being a collaborative team member. A commitment to maintaining confidentiality and demonstrating integrity is essential.