Office Support Specialist

1 week ago

Seattle, Washington, United States The Bear Creek School Full time
About the Role

The Bear Creek School is seeking a highly organized and detail-oriented Office Assistant to join our front office team. As a key member of our administrative staff, you will provide exceptional customer service to our students, parents, and guests, while maintaining a warm and inviting experience for all who visit our campus.

Key Responsibilities
  • Provide administrative support to the front office team, including answering phones, responding to emails, and managing visitor logs.
  • Operate the office phone system, voicemail, and electronic entry system.
  • Maintain a thorough understanding of school events and systems to provide knowledgeable support to constituents.
  • Open and close the office daily, ensuring a smooth transition of tasks and responsibilities.
  • Sort and distribute mail, and order office and school supplies as needed.
  • Operate and stock office equipment, including the copier, fax machine, and shredder.
  • Attend and support select campus events as needed, which may include time outside typical working hours.
  • Track student attendance and record campus attendance in the Attendance Coordinator's absence.
  • Receive and organize student forms, such as summer registration packet forms.
  • Manage Amazon Business ordering and reconciliation.
  • Provide administrative support based on campus or division needs.
Secondary Responsibilities
  • Provide backup support in the health room, assisting with mild symptoms, logging visits, and in the campus nurse's absence.
  • Assist with recordkeeping, database entry, and desktop publishing as needed.
  • Schedule detention spaces for students.
  • Manage campus conference room calendars.
  • Perform other duties as assigned.
Requirements
  • CPR/AED/First Aid Certification (with Epinephrine Auto Injector supplement included), or arrangements made to obtain certification within 90 days of employment start date.
  • Currently authorized to work in the United States for any employer.
  • Prior office experience preferred but not required.
  • High school diploma.
About Us

The Bear Creek School is a vibrant preschool-12 community fully committed to the mission of providing a high-quality, Christian liberal arts education in a nurturing environment. We are seeking an individual who is passionate about supporting our students, parents, and staff, and who is committed to upholding our school's values and mission.

If you are a motivated and detail-oriented individual who is looking for a challenging and rewarding role, we encourage you to apply for this position. Please submit your application, including your resume and a cover letter, to [insert contact information].

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